Strategic Executive Assistant & Project Coordinator

Houston Food Bank; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Houston Food Bank is seeking an Executive Assistant - Project Coordinator to support a member of the Executive team and assist with project coordination. The role requires exceptional calendar and email management, confidentiality, and proactive communication across departments.

The successful candidate will have strong organizational skills, the ability to multi-task, and experience with corporate systems. This is an on-site role based in Houston.

Qualifications

• Bachelor's degree in Business Management, Communications, or related field preferred.
• 3–5 years of senior-level administrative support or executive meeting etiquette.
• Ability to maintain confidentiality and work with cross-functional teams.

Responsibilities

• Manage executive calendar and emails to optimize time and information sharing.
• Coordinate travel, meetings, and events, including expense reports and approvals.
• Prepare presentations, take notes/minutes, and distribute action items.
• Support board meetings and committees as needed.
• Ensure accurate distribution lists and IT access; handle confidential information.

Skills

Microsoft Office Suite

Excel

Word

PowerPoint

Outlook

Google Sheets

DocuSign

Education

Bachelor's degree in Business Management / Communications

Tools

NetSuite

Paylocity

Job description

Houston Food Bank is seeking an Executive Assistant - Project Coordinator to support a member of the Executive team and assist with project coordination. The role requires exceptional calendar and email management, confidentiality, and proactive communication across departments.

The successful candidate will have strong organizational skills, the ability to multi-task, and experience with corporate systems. This is an on-site role based in Houston.