Strategic Executive Assistant — Philanthropy & Gift Planning

Association of Fundraising Professionals (AFP) Silicon Valley Chapter; San Francisco (CA); Hybrid; USD 155,019,000 - 162,557,000; Full time

Job summary

The San Francisco Foundation is seeking an Executive Assistant in the Philanthropy & Gift Planning department in San Francisco, CA. This non-exempt, full-time role supports senior leaders with complex calendar management, event coordination, and project administration.

The position requires 3+ years of related experience, strong communication skills, and the ability to handle confidential information. Hybrid in-person/remote work is available, with occasional local travel as needed.

Qualifications

• 3+ years of relevant experience in donor/fundraising or development environments.
• Experience supporting senior leaders and coordinating complex administrative tasks.
• Ability to maintain high levels of confidentiality and discretion.
• Proven success managing administrative projects and multiple tasks with tight deadlines.
• Demonstrated tact, diplomacy, good judgment and strong time management.
• Excellent written and verbal communication, plus active listening and attention to detail.
• Ability to navigate online platforms including Salesforce and Smartsheet.
• Willingness to travel locally as needed.
• Experience supporting multiple executives or directors.

Responsibilities

• Calendar and meeting management for department leads, coordinating schedules and events.
• Travel, expense and invoice coordination with vendors and internal teams.
• Contract management processes using Salesforce.
• Drafting memos, presentations, reports, and correspondence.
• Tracking deliverables and deadlines for small departmental projects.
• Providing thought partnership to the Chief Philanthropy Officer.
• Serving as liaison for internal and external stakeholders and supporting new hires in PGP.
• Backup support for Donor Services hotline and gift processing.

Skills

Donor relations

Fundraising

Executive support

Project management

Calendar management

Confidentiality

Communication

Salesforce

Smartsheet

Travel coordination

Tools

Microsoft 365

Salesforce

Smartsheet

Fluxx

Qliksense

Blackbaud

Power Plan

Job description

The San Francisco Foundation is seeking an Executive Assistant in the Philanthropy & Gift Planning department in San Francisco, CA. This non-exempt, full-time role supports senior leaders with complex calendar management, event coordination, and project administration.

The position requires 3+ years of related experience, strong communication skills, and the ability to handle confidential information. Hybrid in-person/remote work is available, with occasional local travel as needed.