Strategic Executive Assistant - Operations & Calendar

Immunocore; Gaithersburg (MD); On-site; USD 65,000 - 105,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k and annual incentive plans

Job summary

Immunocore, a biotechnology company in Gaithersburg, MD, seeks an ambitious executive assistant to provide comprehensive support to senior leaders across Commercial, Scientific, and Medical Affairs. The role focuses on proactive calendar management, complex travel, governance coordination, and cross-functional execution to keep executives focused on high-priority objectives.

The ideal candidate will leverage AI-enabled tools, maintain discretion with confidential information, and contribute to

Qualifications

• 3+ years’ experience as an administrative assistant, business operations, project coordinator, or in a related function.
• Bachelor’s degree required, scientific field preferred.
• Discreet handling of confidential documents and other sensitive information.
• Pharmaceutical, biotechnology, healthcare, or life sciences experience preferred.
• Advanced computer skills, particularly Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Comfortable learning and applying new technology, including AI-enabled productivity tools.
• Demonstrated ability to manage multiple tasks, competing priorities, and deadlines under pressure.
• Strong organizational, planning, project-management and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Efficiently manage complex calendars of senior executives and coordinate meetings and events.
• Proactively identify scheduling conflicts and communicate updates professionally.
• Organize domestic and international travel arrangements within policy and budget.
• Prepare meeting agendas, briefing materials, and reports for leadership meetings.
• Coordinate governance and leadership meetings, including materials and follow-up.
• Track meeting actions, owners, and deadlines for timely follow-through.
• Support multiple Commercial leadership meetings with large attendee groups.
• Assist with planning events, conferences, and off-site activities.
• Oversee onboarding tasks and one-on-one meet-and-greets with senior leaders.
• Manage departmental budgets and liaise with Finance on spend vs. budgets.
• Process expenses and timesheets in company systems; manage POs.
• Develop and implement office policies to improve workflows.

Skills

Calendar management

Travel coordination

Budget tracking

Microsoft Office

AI tools awareness

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Calendar-management software

Job description

Immunocore, a biotechnology company in Gaithersburg, MD, seeks an ambitious executive assistant to provide comprehensive support to senior leaders across Commercial, Scientific, and Medical Affairs. The role focuses on proactive calendar management, complex travel, governance coordination, and cross-functional execution to keep executives focused on high-priority objectives.

The ideal candidate will leverage AI-enabled tools, maintain discretion with confidential information, and contribute to