Strategic Executive Assistant: Legal Ops & Governance

UF Health; Gainesville (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

UF Health is seeking an Executive Assistant to provide advanced administrative, operational, and project coordination support to Legal Services leadership across our multi-campus system. The role manages executive calendars, coordinates board and leadership meetings, prepares correspondence, and tracks confidential information in a fast-paced healthcare environment.

You will support governance activities, budgeting, records management, and cross-department communications, ensuring timely

Qualifications

• Minimum of five (5) years of progressively responsible executive administrative or office management experience supporting senior leaders in a complex professional environment.
• Experience managing executive calendars, coordinating meetings, preparing professional business documents, supporting projects, and handling confidential information.
• Healthcare, legal, corporate, or other highly regulated industry experience preferred.
• Experience supporting multi-campus or enterprise-level operations strongly preferred.

Responsibilities

• Executive and Administrative Support: manages calendars, schedules meetings, coordinates travel arrangements, and maintains records.
• Meeting and Governance Coordination: prepares agendas, materials, minutes, and follow-up documentation for leadership meetings and governance activities.
• Department Operations and Project Coordination: supports projects, data collection, reporting, and process improvement.
• Communication and Stakeholder Support: coordinates with leadership, departments, vendors, and external stakeholders with confidentiality.
• Financial and Administrative Coordination: assists with budget administration and contract/expense records as assigned.

Skills

Calendar management

Meeting coordination

Budget administration

Executive support

Communication skills

Education

Associate degree (or equivalent)

Tools

Microsoft Office Suite

Job description

UF Health is seeking an Executive Assistant to provide advanced administrative, operational, and project coordination support to Legal Services leadership across our multi-campus system. The role manages executive calendars, coordinates board and leadership meetings, prepares correspondence, and tracks confidential information in a fast-paced healthcare environment.

You will support governance activities, budgeting, records management, and cross-department communications, ensuring timely