Healthcare Legal Assistant: Multi-Campus Support

UF Health; Saint Augustine (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

UF Health is seeking a meticulous Legal Secretary to provide administrative and operational support to a centralized healthcare legal department across multiple campuses. You will prepare legal and business documents, manage calendars, and facilitate communications with discretion in a fast-paced environment.

Responsibilities include coordinating meetings, processing financial transactions, and maintaining organized files while supporting attorneys and staff to ensure consistent processes and

Qualifications

• Associate’s degree or equivalent required; relevant experience may substitute for education.
• Paralegal or legal admin cert preferred; healthcare/legal background helpful.
• Six (6) years of admin/legal support may substitute for post-high-school education.

Responsibilities

• Prepare, review, and maintain legal, business, and administrative documents with high accuracy and confidentiality.
• Coordinate calendars, meetings, and scheduling for attorneys across multiple campuses.
• Serve as primary contact for internal and external communications within the legal department.
• Process invoices, expense reports, purchase requests, and other financial/administrative transactions.
• Maintain organized legal files, records, contracts, and departmental documentation.
• Provide administrative and operational support to attorneys and legal staff, including document prep and workflow coordination.
• Assist with meeting logistics, agenda prep, presentation materials, and follow-up documentation.
• Manage competing priorities, deadlines, and high-volume workloads in a fast-paced environment.
• Ensure professional, timely, customer-focused communication across interactions.
• Support operational consistency, collaboration, and efficiency across all legal locations.
• Handle sensitive/confidential information with discretion and sound judgment.
• Collaborate with cross-functional departments and leadership to support legal and business operations.

Skills

Administrative support

Legal knowledge

Multitasking

Attention to detail

Communication

Education

Associate’s degree in Legal Studies, Business Administration, Healthcare Administration, or related field

Paralegal certificate or legal administrative certification

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Document management systems

Job description

UF Health is seeking a meticulous Legal Secretary to provide administrative and operational support to a centralized healthcare legal department across multiple campuses. You will prepare legal and business documents, manage calendars, and facilitate communications with discretion in a fast-paced environment.

Responsibilities include coordinating meetings, processing financial transactions, and maintaining organized files while supporting attorneys and staff to ensure consistent processes and