Strategic Executive Assistant to the Vice Provost

Opt For Healthy Living; California (MO); On-site; USD 70,341 - 77,673; Full time

Job summary

Opt For Healthy Living, based in San José, seeks an Executive Assistant II to partner with the Vice Provost for Academic Innovation. The role manages calendars, communications, strategic projects, and executive-level operations within the Academic Innovation unit.

Responsibilities include coordinating meetings, preparing materials, supporting budgets, procurement, and travel, and guiding student assistants while maintaining confidentiality and professional standards.

Qualifications

• Bachelor’s degree in a related field and two years of relevant experience.
• Advanced degree may substitute for the experience requirements.
• Experience providing executive-level admin support and budgeting.
• Experience coordinating projects, events, and budgets within a university setting.

Responsibilities

• Manage the Vice Provost’s calendar, travel, and meetings.
• Draft and coordinate executive correspondence and reports.
• Coordinate communications with internal and external stakeholders.
• Develop project timelines, status reports, and documentation.
• Support budget, procurement, and personnel processes.
• Assist with events, logistics, and committee coordination.
• Supervise student assistants as needed.

Skills

Communication

Organization

Project management

Google Workspace

Budgeting

Travel coordination

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

PeopleSoft

DocuSign

Job description

Opt For Healthy Living, based in San José, seeks an Executive Assistant II to partner with the Vice Provost for Academic Innovation. The role manages calendars, communications, strategic projects, and executive-level operations within the Academic Innovation unit.

Responsibilities include coordinating meetings, preparing materials, supporting budgets, procurement, and travel, and guiding student assistants while maintaining confidentiality and professional standards.