Strategic Executive Assistant for GTM Leaders

Kaseya; Miami (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

Kaseya is seeking a highly organized Executive Assistant to support two VP-level leaders in GTM. You will manage complex calendars, coordinate travel, meetings, and cross‑functional priorities across Sales, Finance, Marketing and Operations to keep executives focused on strategic work.

The ideal candidate is proactive, detail‑oriented, and discreet, with strong written and verbal communication. You will prepare briefs, surface risks, and partner with teams to drive efficiency and collaboration.

Qualifications

• 2–4 years of experience in an Executive Assistant, Administrative Assistant, Sales Operations, Business Operations, or similar role.
• Experience supporting leaders or teams within a Sales, Go-to-Market, Revenue, SaaS, or similarly fast‑paced business environment.
• Understanding of sales organization structures, business rhythms, and common GTM priorities.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Demonstrated ability to manage calendars, meetings, travel, and competing scheduling priorities.
• Strong written and verbal communication skills, with the ability to communicate professionally with senior leaders and cross‑functional stakeholders.
• Ability to handle confidential and sensitive information with discretion and sound judgment.
• Proactive approach to problem‑solving, with the ability to anticipate needs and take action without constant direction.
• Proficiency with Microsoft Office, Zoom, and other productivity and collaboration tools.

Responsibilities

• Manage complex and changing executive calendars, travel arrangements, meeting logistics, and scheduling priorities for two VP-level GTM leaders.
• Proactively manage executive time by understanding priorities, resolving scheduling conflicts, and ensuring time is focused on high‑value business activities.
• Develop a strong understanding of the GTM organization, including sales priorities, business reviews, revenue objectives, customer engagements, and cross‑functional dependencies.
• Prepare executives for key meetings by coordinating agendas, pre‑reads, presentations, briefing materials, and other executive‑ready content.
• Coordinate leadership meetings, sales meetings, business reviews, and recurring GTM meetings, ensuring agendas, participants, materials, and follow‑up actions are organized and completed.
• Track decisions, commitments, and action items from leadership meetings and help ensure appropriate follow‑through.
• Draft, edit, and refine executive communications for internal and external audiences.
• Partner with Sales, Finance, Marketing, Operations, Customer Success, and other teams to coordinate information and surface important updates, risks, and dependencies.
• Serve as a professional liaison between the executives and internal and external stakeholders, handling sensitive and confidential information appropriately.
• Anticipate executive needs and proactively identify opportunities to improve organization, communication, and efficiency.
• Support special projects and strategic initiatives by coordinating stakeholders, managing timelines, and driving follow‑through.
• Maintain a high level of professionalism, responsiveness, and discretion when representing the executives and their priorities.

Skills

Executive support

Calendar management

Communication

Cross-functional collaboration

Microsoft Office

Tools

Microsoft Office

Zoom

Job description

Kaseya is seeking a highly organized Executive Assistant to support two VP-level leaders in GTM. You will manage complex calendars, coordinate travel, meetings, and cross‑functional priorities across Sales, Finance, Marketing and Operations to keep executives focused on strategic work.

The ideal candidate is proactive, detail‑oriented, and discreet, with strong written and verbal communication. You will prepare briefs, surface risks, and partner with teams to drive efficiency and collaboration.