Strategic Executive Assistant for Ethics & Compliance

MSD; North Wales (Montgomery County); Hybrid; USD 94,000 - 148,000; Full time

Job summary

MSD is seeking an Executive Assistant to provide comprehensive administrative and strategic support to senior leaders, including the VP of US Human Health Ethics & Compliance. The role requires managing complex calendars, global travel, confidential workflows, and cross-site coordination in a highly matrixed environment.

You will work with peers to ensure seamless coverage, executive-ready communications, and efficient operations, while driving process standardization and stakeholder

Qualifications

• Minimum 10 years of administrative assistant experience.
• Minimum 5 years supporting executive-level leaders (Vice President or above).
• Advanced skills in Microsoft 365 applications (Outlook, PowerPoint, Excel, Word); SAP/CONCUR; AI capabilities (GPTeal, Co-Pilot, Gemini); and digital collaboration tools (Teams, SharePoint).
• Experience maintaining high levels of discretion and confidentiality with sensitive information (compliance, legal, personnel).
• Ability to manage competing priorities with strong attention to detail and follow-up.

Responsibilities

• Manage executive calendars, emails, and reminders for reviews/approvals.
• Draft and respond to emails; prepare executive-ready materials.
• Coordinate end-to-end meetings, agendas, and logistics.
• Arrange domestic/international travel; prepare itineraries and visas.
• Process expense reports and purchase orders; support payment requests.
• Lead department projects and ensure operational continuity.
• Collaborate with chiefs of staff, IT, communications, and admins.
• Standardize recurring processes with documented procedures.

Skills

Executive support

Calendar management

Travel management

Stakeholder management

Confidentiality

Communication

Multi-tasking

Problem solving

Vendor management

Meeting coordination

Education

High School Diploma

Certified Administrative Professional

Tools

MS 365

Outlook

PowerPoint

Excel

SAP/CONCUR

GPTeal/Microsoft Co-Pilot

Gemini

Teams

SharePoint

Job description

MSD is seeking an Executive Assistant to provide comprehensive administrative and strategic support to senior leaders, including the VP of US Human Health Ethics & Compliance. The role requires managing complex calendars, global travel, confidential workflows, and cross-site coordination in a highly matrixed environment.

You will work with peers to ensure seamless coverage, executive-ready communications, and efficient operations, while driving process standardization and stakeholder