Strategic Executive and Operations Assistant

Metropolitan Realty; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance reimbursement

IRA contribution

paid time off

paid holidays

annual performance reviews

Job summary

Metropolitan Realty is seeking an Executive & Operations Assistant to support the management team with schedule management, communications, and day-to-day operations. The role requires strong organization, professional written and verbal communication, and the ability to juggle multiple priorities.

Responsibilities include calendar management, meeting logistics, email triage, drafting correspondence, and assisting with vendor coordination, property oversight, and compliance tracking using Yardi

Qualifications

• Strong written and verbal communication skills and ability to draft professional correspondence independently.
• Highly organized with ability to manage multiple priorities and meet deadlines without close supervision.

Responsibilities

• Schedule and manage management team's calendar, coordinate meetings with lenders, brokers, attorneys, contractors, and other contacts.
• Monitor main inbox, triage messages, draft responses, and route or respond as appropriate.
• Draft meeting materials, notes, and follow up on action items.
• Support business development by maintaining contact lists, deal pipeline, and property research for acquisitions.
• Maintain compliance calendar and coordinate vendor services and building operations.
• Utilize AI tools for drafting, research, and record-keeping to improve office efficiency.

Skills

Communication

Time management

Organization

Professional writing

Tools

Yardi Breeze

AI tools (Claude)

MS Office Suite

Job description

Metropolitan Realty is seeking an Executive & Operations Assistant to support the management team with schedule management, communications, and day-to-day operations. The role requires strong organization, professional written and verbal communication, and the ability to juggle multiple priorities.

Responsibilities include calendar management, meeting logistics, email triage, drafting correspondence, and assisting with vendor coordination, property oversight, and compliance tracking using Yardi