Strategic Executive Admin to Senior Directors

Nike Inc; Beaverton (OR); Vor Ort; USD 60.000 - 85.000; Vollzeit

Zusammenfassung

Nike, Inc. in Beaverton, OR is seeking a Senior Administrative Assistant to support senior directors in Running Merch, Brand Merch, and NVS Merch NA. This role demands high organization, strong communication, and the ability to manage calendar, travel, expenses, and confidential information with discretion.

You will work independently or with teams, prioritize tasks across stakeholders, and adapt your style to keep leaders and projects moving in a fast-paced environment, often outside core hours.

Qualifikationen

• Bachelor's degree in business or related field.
• Minimum of 3 years of administrative work experience.
• Ability to work and communicate effectively with a variety of personalities including senior level executives.
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity.
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information.
• Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail.
• Previous experience working with and tracking budgets is strongly preferred.
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.

Aufgaben

• Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required.
• Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
• Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
• Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
• Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
• Communications – Under the leader’s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader’s behalf.
• Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves.
• Budget Tracking: may assist leader with tracking of expenses
• POs: create purchase orders
• Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
• Team & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways – staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
• Support team plans, projects, activations or other deliverables as needed
• Serve as the main point of contact for administrative questions from the team
• Provide coverage for other leaders where temporary administrative needs exist

Kenntnisse

Communication

Time management

Prioritization

Independent worker

Adaptability

Ausbildung

Bachelor's degree in business or related field

Tools

Microsoft Office Suite

Zoom

MS Teams

Keynote

AI tools (ChatGPT/Copilot)

Jobbeschreibung

Nike, Inc. in Beaverton, OR is seeking a Senior Administrative Assistant to support senior directors in Running Merch, Brand Merch, and NVS Merch NA. This role demands high organization, strong communication, and the ability to manage calendar, travel, expenses, and confidential information with discretion.

You will work independently or with teams, prioritize tasks across stakeholders, and adapt your style to keep leaders and projects moving in a fast-paced environment, often outside core hours.