Strategic Executive Admin Lead — Hybrid & Global Ops

EY; Boca Raton (FL); On-site; USD 64,200 - 132,300; Full time

Benefits offered by this job

Medical and dental coverage

401(k) plan

Paid time off

Pension

Job summary

EY seeks an Executive Administrative Coordinator to provide high-level administrative and project support to multiple executives in a fast-paced environment. You will manage calendars, coordinate domestic and international travel, and prepare confidential materials with professionalism.

Ideal candidates have 8-10+ years of experience, a BA/BS, and proven ability to navigate complex organizational structures. This onsite role offers a hybrid, client-facing work model and travel flexibility.

Qualifications

• BA/BS degree or relevant experience.
• 8-10+ years of experience.
• Typically, no less than 5-7 years relevant experience.
• Flexible for overtime as required.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel.

Responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors.
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives.
• Apply an in-depth understanding of the key drivers affecting the leaders role and business priorities to administrative and project coordination.
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity.
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives.
• Protect confidential/proprietary information and manage data and records securely.
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals.
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly.
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials.
• Anticipate and apply knowledge of leaders priorities to manage complex and constantly changing calendars.
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources.

Skills

Interpersonal communication

Problem solving

Time management

Independent decision making

Diplomatic communication

Education

BA/BS degree

Tools

MS Word

Excel

PowerPoint

Teams

SharePoint

Outlook

Job description

EY seeks an Executive Administrative Coordinator to provide high-level administrative and project support to multiple executives in a fast-paced environment. You will manage calendars, coordinate domestic and international travel, and prepare confidential materials with professionalism.

Ideal candidates have 8-10+ years of experience, a BA/BS, and proven ability to navigate complex organizational structures. This onsite role offers a hybrid, client-facing work model and travel flexibility.