Strategic Events & Sales Coordinator

Chotto Matte; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Chotto Matte in San Francisco seeks an experienced events coordinator/manager to oversee production for all events, manage direct sales, and handle lead assignment and reservation assistance. The role includes contract and BEO generation, billing reconciliation, and reporting, with a 50-hour workweek and coverage during site visits.

The candidate will liaise with Sales, F&B, Operations, and Admin, ensure on-time data entry in TripleSeat, and drive upsell opportunities while maintaining precise

Qualifications

• Bachelor’s degree or equivalent experience required.
• Strong organizational and multitasking abilities.
• Detail-oriented with ability to adapt to changing event conditions.
• Ability to work in a fast-paced environment and meet deadlines.
• Effective verbal and written communication skills.
• Proficient in Microsoft Office; knowledge of event software.

Responsibilities

• Coordinate event details with Sales, F&B, Operations, and Admin after sale.
• Upload menus, floorplans, and order sheets into TripleSeat by due dates.
• Serve as liaison with approved third‑party vendors for orders and deliveries.
• Upsell revenue and correctly markup invoices from outside vendors.
• Attend weekly BEO meetings and site inspections as event expert.
• Ensure guests are billed correctly according to signed contracts.
• Maintain organized records and input detailed notes in TripleSeat.
• Support Corporate Director of Event Sales during site visits and time off.

Skills

Event management

Customer service

Communication

Education

Bachelor’s degree

Tools

Microsoft Office (Excel, PowerPoint)

TripleSeat

Canva

Adobe Creative Suite

TOAST

7 ROOMS

OpenTable

Job description

Chotto Matte in San Francisco seeks an experienced events coordinator/manager to oversee production for all events, manage direct sales, and handle lead assignment and reservation assistance. The role includes contract and BEO generation, billing reconciliation, and reporting, with a 50-hour workweek and coverage during site visits.

The candidate will liaise with Sales, F&B, Operations, and Admin, ensure on-time data entry in TripleSeat, and drive upsell opportunities while maintaining precise