Strategic Events Planner for Donor & Alumni Programs

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 48,000 - 66,000; Full time

Job summary

The Massachusetts Institute of Technology's Biology Headquarters seeks an Events Planning Assistant to support planning, coordination, and execution of a diverse portfolio of departmental events and administrative activities.

Reporting to the Program & Project Administrator, you will work with leadership, faculty, staff, donors, vendors, and campus partners to manage budgets, venues, AV, travel, and post-event follow-up, ensuring seamless experience from concept to completion.

Responsibilities

• Plan, coordinate and execute departmental events and admin activities.
• Budgeting and financial reconciliation for events.
• Coordinate venue, catering, AV, and technology.
• Handle advertising, registration, speaker communications.
• Vendor management and on-site logistics.
• Prepare event materials, gifts, and travel arrangements.
• Support contracts, purchase orders, room reservations, and calendars.
• Provide high-touch support for executive and donor events.

Job description

The Massachusetts Institute of Technology's Biology Headquarters seeks an Events Planning Assistant to support planning, coordination, and execution of a diverse portfolio of departmental events and administrative activities.

Reporting to the Program & Project Administrator, you will work with leadership, faculty, staff, donors, vendors, and campus partners to manage budgets, venues, AV, travel, and post-event follow-up, ensuring seamless experience from concept to completion.