Strategic Event Program Lead - End-to-End, Cross-Dept

McLane Company, Inc.; Temple (TX); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Day 1 benefits (medical, dental, and.

401(k) profit sharing

Pet insurance

Maternity/paternity leave

Tuition reimbursement

Job summary

McLane Company, Inc. is seeking an experienced Events Planner to design and execute complex events across multiple departments from planning through post-event evaluation.

You will manage goals, budgets, vendors, and timelines, collaborating with brand, product marketing, and internal stakeholders to ensure objectives are met. The role involves travel to sites, onsite supervision, and developing repeatable processes and SOPs to improve efficiency and outcomes.

Qualifications

• Bachelor’s degree or related field preferred.
• 2+ years in event planning or program management.
• Ability to manage multiple events and meet deadlines.
• Experience with venues, agencies, print vendors, AV, registration platforms.

Responsibilities

• Coordinate logistics for events including venue/hotel research and decor procurement.
• Develop and maintain event plans, timelines, run-of-show, and onsite schedules.
• Travel to events and liaise with venues, agencies, vendors, and stakeholders.
• Review contracts, rooming lists, and vendor specs; coordinate revisions as needed.
• Manage sponsorships, exhibits, and sponsor deliverables.
• Oversee registration, mobile app, website, and attendee communications.
• Plan virtual events and other assigned events.
• Track RSVPs and attendee status; manage guest details.
• Coordinate with executives and manage confidential information.
• Process invoices and monitor event budgets and forecasts.

Skills

Event planning

Deadline management

Vendor coordination

MS PowerPoint

MS Excel

Teams & SharePoint

AI tools usage

Excellent communication

Travel readiness

Education

Bachelor's degree in hospitality, marketing, communications, business, or related field

Tools

PowerPoint

Excel

Microsoft Teams

SharePoint

Copilot / AI tools

Job description

McLane Company, Inc. is seeking an experienced Events Planner to design and execute complex events across multiple departments from planning through post-event evaluation.

You will manage goals, budgets, vendors, and timelines, collaborating with brand, product marketing, and internal stakeholders to ensure objectives are met. The role involves travel to sites, onsite supervision, and developing repeatable processes and SOPs to improve efficiency and outcomes.