Strategic Event Manager - Live & Virtual Conferences

infinitemanagementsolutions; Dayton (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

Infinite Management Solutions, LLC in Dayton, OH, is seeking an experienced Event Manager to plan, manage, and lead conferences, events and workshops from concept to completion. You will handle venues, vendors, guest lists, budgeting, scheduling, and communications, ensuring client objectives are met and events run smoothly.

The ideal candidate brings strong project management, vendor negotiation, and cross-functional leadership, with travel as needed and a commitment to quality outcomes.

Qualifications

• Five years of proven events experience.
• Ability to translate client vision into outcomes.
• Excellent written and verbal communication.
• Ability to manage multiple tasks under tight deadlines.
• Detail oriented with strong planning and coordination.
• Proven project management experience and sponsor experience
• Experience with vendors and event sponsorships
• Excellent time management and interpersonal skills
• Agile mindset and proficiency with MS Office and project tools
• Experience with various event apps and platforms

Responsibilities

• Review contracts for scope clarity and client requirements.
• Coordinate and host trial runs for events.
• Plan event details within financial and time constraints.
• Manage a medium sized team of staff, vendors, and operators.
• Be the primary point of contact with the project team.
• Establish and maintain vendor and venue relationships.
• Create financial reports and ensure timely vendor payments.
• Remain within budget and address potential issues.
• Plan for contingencies affecting event integrity.
• Book venues and schedule speakers.
• Promote events through various channels.
• Attend events to ensure smooth execution and follow-up reports.
• Lead and support cross-functional teams and manage AV needs.
• Travel locally and nationally as required

Skills

Event coordination

Communication skills

Project management

Budget management

Vendor management

Travel readiness

MS Office365

CRM familiarity

Asana proficiency

Education

Bachelor’s Degree in Event Management

Event Management certification

Tools

Showcare

EventPro Planner

InEvent Platform

Asana

CRM software

Job description

Infinite Management Solutions, LLC in Dayton, OH, is seeking an experienced Event Manager to plan, manage, and lead conferences, events and workshops from concept to completion. You will handle venues, vendors, guest lists, budgeting, scheduling, and communications, ensuring client objectives are met and events run smoothly.

The ideal candidate brings strong project management, vendor negotiation, and cross-functional leadership, with travel as needed and a commitment to quality outcomes.