Strategic Donor Events Coordinator (Hybrid)

University Of Michigan; Ann Arbor (MI); Hybrid; USD 42,000 - 61,000; Full time

Benefits offered by this job

Hybrid work arrangement

Free on-site parking

Job summary

University of Michigan is seeking an experienced Events Coordinator for Michigan Medicine in Ann Arbor. This role focuses on planning and executing donor and alumni events, managing guest lists, contracts, and logistics.

The position supports fundraising efforts and collaborates across departments to achieve strategic goals. The candidate will work in a hybrid environment with some early mornings, evenings, and weekend commitments.

Qualifications

• Minimum 2 years in fundraising, development, or event strategy and execution.
• Ability to run events independently and with a team.
• Strong verbal and written communication capabilities.
• Proficient with MS Office and Google Suite.
• Shows initiative and prioritizes tasks in a fast-paced setting.
• Ability to build relationships with internal and external stakeholders.
• Maintains high standards of confidentiality, integrity and ethics.
• Leads effectively in a team-driven environment.
• Experience managing vendor relationships and negotiating contracts.
• Excellent punctuality, detail orientation, and organizational skills.
• Able to manage multiple deadlines and work across shifts.
• Maintains donor-centric demeanor throughout engagements.
• Lifts and moves equipment up to 25 pounds as needed.
• Flexible schedule including mornings, evenings, and some weekends.
• Reliable transportation and internet access.

Responsibilities

• Plan and execute a portfolio of stewardship and cultivation events.
• Coordinate facility arrangements, catering, lodging, and transport for events.
• Maintain databases for events and guest lists, track responses and dietary needs.
• Produce communications and collateral materials for events.
• Build strong relationships with internal and external stakeholders.
• Develop and refine event processes and procedures.
• Negotiate contracts on behalf of Michigan Medicine Development.
• Track event expenses, vendor invoicing and payments; reconcile P-Card usage.
• Allocate time to events to justify resource distribution.
• Engage in strategic discussions to move donors along the donor continuum.
• Collaborate with internal offices to maximize event impact.
• Foster a culture focused on delivering value to stakeholders.

Skills

Fundraising experience

Event planning

Communication skills

MS Office

Google Suite

Project management

Vendor management

Negotiation

Attention to detail

Time management

Team leadership

Confidentiality

Donor-centricity

Mobility (25 lbs)

Flexible scheduling

Education

Bachelor's degree or equivalent in events/academia

Tools

MS Office

Google Suite

Job description

University of Michigan is seeking an experienced Events Coordinator for Michigan Medicine in Ann Arbor. This role focuses on planning and executing donor and alumni events, managing guest lists, contracts, and logistics.

The position supports fundraising efforts and collaborates across departments to achieve strategic goals. The candidate will work in a hybrid environment with some early mornings, evenings, and weekend commitments.