Donor Events Architect (Hybrid Role)

NAACPJobFinder; Ann Arbor (MI); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The University of Michigan is seeking an Events Coordinator for Michigan Medicine to plan and execute donor-focused events, manage guest lists, and provide on-site support for hybrid work arrangements.

You will collaborate with multiple units to deliver stewardship and cultivation events, track expenses, and ensure confidentiality and high ethical standards throughout fundraising activities. Strong communication and organization are essential.

Qualifications

• At least 2 years of progressively responsible roles in fundraising, development or event strategy and execution.
• Proven ability to execute events independently and with a team.
• Excellent verbal and written communication skills.
• Knowledge and experience using MS Office and Google Suite programs.
• Shows initiative and can prioritize tasks within a fast-paced work environment.
• Demonstrated ability to develop working relationships with internal and external constituents.
• Demonstrated ability to exercise a high degree of judgment and diplomacy, and an impeccable commitment to confidentiality is required, as well as the highest integrity and ethics.
• Demonstrated ability to lead in a team-driven environment.
• Experience managing vendor relationships and effectively negotiating contracts.
• Punctuality, great attention to detail, and excellent organizational skills are required.
• Ability to set and meet multiple deadlines and priorities simultaneously; ability to work independently and interactively.
• Highly professional and donor-centric demeanor.
• Routinely lifts/moves equipment and supplies weighing up to 25 pounds to event venues for event execution needs; must be able to remain in a stationary position during the entire shift and move throughout event venues to execute events.
• Ability to work early mornings, evenings, and weekends, as well as occasional extended-hours workdays during high-volume times.
• Candidate must have access to reliable transportation and the internet.

Responsibilities

• Plan and execute a portfolio of smaller-scale stewardship and cultivation events, committee meetings, and professorship events, including managing guest lists, tracking responses and dietary restrictions, assembling mailings, printing day-of materials, and providing on-site support at events.
• Coordinate and assist in various aspects of event planning such as facility arrangement, catering, lodging and transportation needs, and other tasks associated with large-scale events.
• Assist in maintaining databases for events; support data management of guest lists, response tracking, dietary restrictions, print name tags and place cards.
• Aid in the creation of communication and event collateral materials; invitations, sponsorship materials, confirmation information, event programs, and signage.
• Build strong working relationships with internal and external constituency groups to accomplish shared goals.
• Create and evaluate processes and procedures for the team, including improving on existing processes and procedures and creating new as needed.
• Negotiate contracts on behalf of the Michigan Medicine Development office
• Track event expenses, vendor invoicing and payments, and conduct P-Card reconciliation.
• Allocate time in an appropriate fashion to events; track time to justify the allocation of resources to certain types of events
• Engage in strategic discussions pertaining to events, developing event constructs that support movement of donors along the donor continuum.
• Develop collaborative relationships within the MI-Med Development Office Cores, Executive Vice President of Medical Affairs (EVPMA), and Associate Deans offices.
• Promote a team culture and envision event constructs that will deliver the most strategic value to our stakeholders, alumni, donors, and faculty.

Skills

Fundraising

Event planning

Vendor management

Communication

Project management

Confidentiality & ethics

Team leadership

Education

Bachelor's degree in related field

Tools

MS Office

Google Workspace

Job description

The University of Michigan is seeking an Events Coordinator for Michigan Medicine to plan and execute donor-focused events, manage guest lists, and provide on-site support for hybrid work arrangements.

You will collaborate with multiple units to deliver stewardship and cultivation events, track expenses, and ensure confidentiality and high ethical standards throughout fundraising activities. Strong communication and organization are essential.