Strategic Creative Studio Project Manager

United States Soccer Federation; Atlanta (GA); On-site; USD 85,000 - 125,000; Full time

Job summary

U.S. Soccer Federation is seeking a highly organized Senior Project Manager to join the Creative Studio.

This role serves as an operational partner, building systems and workflows to enable the team to deliver high‑quality creative work across Brand Marketing, Content, Social, Partnerships, Events, and Communications. The ideal candidate translates briefs into actionable plans, creates realistic timelines, coordinates internal and external resources, manages approvals, and keeps complex projects

Qualifications

• 5–7+ years of experience in creative project management, creative operations, production, or a related discipline.
• Demonstrated experience managing complex, integrated creative work across brand, digital, social, video, content, and design.
• Strong project management fundamentals including scoping, scheduling, resourcing, budgeting, risk management, and stakeholder alignment.
• Experience managing multiple projects and priorities simultaneously in a fast‑paced creative environment.
• Advanced proficiency in Airtable or comparable project/workflow management platforms.
• Experience managing external vendors, freelancers, agencies, or production partners.
• Excellent communication skills with the ability to lead meetings, document decisions, manage feedback, and drive approvals.
• Ability to anticipate problems, identify dependencies, and proactively develop solutions.
• Proficient experience with Microsoft Suite (Word, PowerPoint, Excel, and Outlook) and Google Workspace.

Responsibilities

• Own the day-to-day project management of Creative Studio work from intake through final delivery.
• Manage the Creative Studio intake process, gathering requirements, clarifying objectives, confirming deliverables, and ensuring briefs are actionable and production-ready.
• Translate creative briefs into clear project plans, timelines, workstreams, milestones, owners, and deliverables.
• Develop and maintain workback schedules and project trackers across multiple concurrent projects.
• Establish clear priorities, dependencies, decision points, and approval processes.
• Monitor project health, proactively identify risks or blockers, and develop practical solutions to keep work moving.
• Lead project status meetings, communicate next steps, document decisions, and maintain accountability across teams.
• Help balance competing priorities and resources across the Creative Studio.
• Protect creative teams from unnecessary operational drag while ensuring stakeholders have visibility into progress.
• Identify opportunities to improve Creative Studio processes, workflows, tools, and ways of working.
• Help build scalable creative operations practices that support the growth of the U.S. Soccer Creative Studio.
• Serve as a central point of coordination between Creative and Brand Marketing, Content, Social, Partnerships, Events, Communications, and other Federation teams.
• Partner with creative leads to understand scope, creative needs, resourcing, and production requirements.
• Build strong relationships with internal stakeholders and external partners, bringing clarity to complex projects and competing needs.
• Manage feedback and approvals, ensuring the right stakeholders are engaged at the right moments.
• Clearly communicate project status, decisions needed, risks, and changes in scope or timing.
• Help translate creative strategy and direction into executable plans without compromising creative ambition.
• Support production of integrated brand campaigns, content, events, and other high-priority Federation moments.
• Lead production planning when projects require photo, video, experiential, or other external production support.
• Develop production schedules, call sheets, shot lists, crew briefs, itineraries, production books, and other materials as needed.
• Coordinate production logistics including locations, vendors, talent/player needs, usage considerations, post-production schedules, and delivery specifications.
• Manage digital, social, video, design, and campaign deliverables, including cutdowns, versioning, localization, and partner adaptations.
• Coordinate with creative teams and production partners to ensure work is delivered to the expected creative and brand standards.
• Step into hands‑on production management when project needs require it.
• Own and maintain accurate project information, timelines, trackers, documentation, and workflow records.
• Maintain strong working fluency in Airtable and Microsoft Office.
• Help establish and maintain Creative Studio PMO processes and standards.
• Look for opportunities to streamline repetitive processes, improve visibility, and create efficiencies across the team.
• Ensure project documentation and status information are clear, current, and accessible to the appropriate stakeholders.
• Source, onboard, and manage external vendors, freelancers, and production partners as needed.
• Coordinate photographers, videographers, production crews, stylists, fabricators, and other creative resources.
• Support project scoping, estimates, SOWs, POs, budgets, and invoice tracking in partnership with internal teams.
• Help determine the appropriate internal and external resources needed to deliver projects successfully.
• Track project budgets and flag potential scope or cost issues early.
• Ensure projects are delivered on time, on budget, and at the quality bar expected for a national brand.
• Maintain a strong understanding of U.S. Soccer's brand identity and creative standards.
• Protect creative integrity while balancing timelines, budgets, resources, and operational realities.
• Ensure final deliverables are accurate, complete, properly reviewed, and ready for launch or distribution.
• Examples: Campaign creative and rollout assets, Event creative and experiential support materials, Digital, social, and video deliverables, Partner‑aligned creative adaptations, Brand marketing collateral and design system extensions.

Skills

Creative project management

Stakeholder management

Scheduling

Budgeting

Vendor management

Cross-functional collaboration

Microsoft Office & Google Workspace

Tools

Airtable

Microsoft Office

Google Workspace

Job description

U.S. Soccer Federation is seeking a highly organized Senior Project Manager to join the Creative Studio.

This role serves as an operational partner, building systems and workflows to enable the team to deliver high‑quality creative work across Brand Marketing, Content, Social, Partnerships, Events, and Communications. The ideal candidate translates briefs into actionable plans, creates realistic timelines, coordinates internal and external resources, manages approvals, and keeps complex projects