Strategic Contract Administrator & Procurement Lead

0072 Port of Houston Authority; Houston (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

Port Houston is seeking an experienced Contracts Administrator to oversee formal contracts over $50,000, ensuring compliance, governance, and vendor performance. The role emphasizes database management, reporting, and cross-functional collaboration in a public procurement context.

Responsibilities include leading contract administration, tracking documents, improving procurement processes, and coordinating with internal/external stakeholders.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Finance or related major in a public or accredited private academic institution required.
• 3+ years of related procurement or contracts administration experience required.
• Certified Public Purchasing Officer preferred.
• Certified Texas Procurement Manager preferred.

Responsibilities

• Provide leadership for the administration of contracts, compliance and database function
• Organize, maintain, and electronically track all contracts and related documents
• Ensure database functionality to properly serve Procurement Services and its customers
• Lead contract closeout efforts
• Leverage technology solutions to maximize effectiveness and efficiency of the strategic procurement process
• Investigate new opportunities for utilization to improve the efficiency and/or effectiveness of various Port Houston processes, including new systems, process changes, and process development
• Assess, track, and identify Port Houston needs for long-term contract specification, acquisition, maintenance, and support requirements
• Work with key stakeholders to maintain a professional relationship
• Serve as the authorized point of contact and SME for all contract administration matters
• Design, develop, and execute assigned procurement programs to maximize efficiency, cost savings, and reduce liability exposure
• Ensure suppliers meet defined requirements, goals, and targets
• Establish supplier improvement targets in cost, quality, and delivery
• Manage contracts to ensure cost, service, and quality requirements are met
• Participate in procurement related meetings, including pre-bid/pre-proposal conferences, bid/proposal openings and evaluation meetings
• Create and distribute project advertising schedule and report
• Follow up with requesting departments to request upcoming projects for advertisement
• Manage and administer Port Houston e-procurement system
• Act in accordance with Port Houston core values
• Perform other duties as required

Skills

Contract management

Contract monitoring

Public speaking

Communication

Team collaboration

MS Word/Excel/PowerPoint/Outlook

Education

Bachelor’s degree in Business Administration/Public Administration/Finance

3+ years of related procurement or contracts administration experience

Certified Public Purchasing Officer preferred

Certified Texas Procurement Manager preferred

Tools

Contract management software

E-procurement systems

Job description

Port Houston is seeking an experienced Contracts Administrator to oversee formal contracts over $50,000, ensuring compliance, governance, and vendor performance. The role emphasizes database management, reporting, and cross-functional collaboration in a public procurement context.

Responsibilities include leading contract administration, tracking documents, improving procurement processes, and coordinating with internal/external stakeholders.