Contract Administrator

0072 Port of Houston Authority; Houston (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

Port Houston is seeking an experienced Contracts Administrator to oversee formal contracts over $50,000, ensuring compliance, governance, and vendor performance. The role emphasizes database management, reporting, and cross-functional collaboration in a public procurement context.

Responsibilities include leading contract administration, tracking documents, improving procurement processes, and coordinating with internal/external stakeholders.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Finance or related major in a public or accredited private academic institution required.
• 3+ years of related procurement or contracts administration experience required.
• Certified Public Purchasing Officer preferred.
• Certified Texas Procurement Manager preferred.

Responsibilities

• Provide leadership for the administration of contracts, compliance and database function
• Organize, maintain, and electronically track all contracts and related documents
• Ensure database functionality to properly serve Procurement Services and its customers
• Lead contract closeout efforts
• Leverage technology solutions to maximize effectiveness and efficiency of the strategic procurement process
• Investigate new opportunities for utilization to improve the efficiency and/or effectiveness of various Port Houston processes, including new systems, process changes, and process development
• Assess, track, and identify Port Houston needs for long-term contract specification, acquisition, maintenance, and support requirements
• Work with key stakeholders to maintain a professional relationship
• Serve as the authorized point of contact and SME for all contract administration matters
• Design, develop, and execute assigned procurement programs to maximize efficiency, cost savings, and reduce liability exposure
• Ensure suppliers meet defined requirements, goals, and targets
• Establish supplier improvement targets in cost, quality, and delivery
• Manage contracts to ensure cost, service, and quality requirements are met
• Participate in procurement related meetings, including pre-bid/pre-proposal conferences, bid/proposal openings and evaluation meetings
• Create and distribute project advertising schedule and report
• Follow up with requesting departments to request upcoming projects for advertisement
• Manage and administer Port Houston e-procurement system
• Act in accordance with Port Houston core values
• Perform other duties as required

Skills

Contract management

Contract monitoring

Public speaking

Communication

Team collaboration

MS Word/Excel/PowerPoint/Outlook

Education

Bachelor’s degree in Business Administration/Public Administration/Finance

3+ years of related procurement or contracts administration experience

Certified Public Purchasing Officer preferred

Certified Texas Procurement Manager preferred

Tools

Contract management software

E-procurement systems

Job description

Thank you for considering a career at Port Houston. We appreciate your interest in joining our team. By applying, you are taking an important step toward advancing your career with an organization committed to excellence. Port Houston offers competitive compensation, comprehensive benefits, and a diverse, inclusive work environment. Joining our team means embarking on a fulfilling career path with opportunities for growth and impact.

Position Summary

Administer formal contracts of more than $50,000 with duties including contract administration, tracking and analysis, compliance, and vendor performance monitoring.

Key Responsibilities/Duties

• Provide leadership for the administration of contracts, compliance and database function
• Organize, maintain, and electronically track all contracts and related documents
• Ensure database functionality to properly serve Procurement Services and its customers
• Lead contract closeout efforts
• Leverage technology solutions to maximize effectiveness and efficiency of the strategic procurement process
• Investigate new opportunities for utilization in order to improve the efficiency and/or effectiveness of various Port Houston processes, including new systems, process changes, and process development
• Assess, track, and identify Port Houston needs for long-term contract specification, acquisition, maintenance, and support requirements
• Work with key stakeholders (internal and external) to maintain a professional relationship
• Serve as the authorized point of contact and subject matter expert for all contract administration matters
• Design, develop, and execute assigned procurement programs to maximize efficiency, cost savings, and reduce liability exposure, including file creation, administration, tracking, compliance, and vendor performance monitoring
• Ensure suppliers meet defined requirements, goals, and targets
• Establish supplier improvement targets in cost, quality, and delivery
• Manage contracts to ensure cost, service, and quality requirements are met
• Participate in procurement related meetings, including pre-bid/pre-proposal conferences, bid/proposal openings and initial and final rank and evaluation meetings
• Create and distribute project advertising schedule and report
• Follow up with requesting departments to request upcoming projects for advertisement
• Manage and administer Port Houston e-procurement system
• Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)
• Perform other duties as required

Education/Experience

• Bachelor’s degree in Business Administration, Public Administration, Finance or related major in a public or accredited private academic institution required
• 3+ years of related procurement or contracts administration experience required
• Certified Public Purchasing Officer preferred
• Certified Texas Procurement Manager preferred

Knowledge, Skills, Abilities and Behaviors

• Knowledge of contract management processes and procedures
• Knowledge of contract management software applications
• Knowledge of e-procurement software
• Working knowledge of contract monitoring systems
• Public speaking skills
• Customer service skills
• Ability to work collaboratively
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to meet critical deadlines
• Ability to prioritize multiple tasks
• Ability to establish and maintain effective working relationships with key stakeholders
• Must possess an intermediate proficiency with Microsoft Word, Excel, power Point and Outlook

Key Competencies Required

• Attention to Detail
• Contributes to Team Performance
• Customer Focus
• Flexible and Adaptive
• Planning and Organizing
• Technical/Professional Knowledge and Skills

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high.

Equal Opportunity

Port Houston is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government.

Port Houston is an equal employment opportunity employer. Port Houston’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws.

Port Houston also prohibits harassment of applicants or employees based on any of these protected categories.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. We appreciate your interest in Port Houston.

Are you ready to think about the future and dream big? At Port Houston, we're seeking individuals who are eager to tackle the most significant challenges of their careers. For over a century, we've been driven by vision and scale, delivering impactful initiatives that shape Houston and the region. Our sustainability and success hinge on attracting, retaining, and nurturing exceptional talent. When you join Port Houston, you're embarking on a journey towards a fulfilling career path. Take the first step in the right direction—are you READY?