Strategic Contract Administrator — Construction Projects

Kokosing Construction Company, Inc.; Westerville (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Kokosing Construction Company, Inc. in Westerville, Ohio, is seeking an in-office Contract Administrator to support the Central Ohio Asphalt and Concrete estimating, operations and project management team.

This role focuses on procurement, contracting and office coordination to keep projects on track. Responsibilities include preparing bid documents, routing invoices, scheduling meetings, maintaining records, and assisting engineers with budgets and subcontract administration.

Qualifications

• High school diploma or equivalent experience required.
• Previous experience as an administrative assistant is required.
• Executive level support experience preferred.

Responsibilities

• Prepare bid documents for public and private projects.
• Assist Estimators with quote solicitation, tracking responses, and filing quotes.
• Maintain compliance management for active projects as needed.
• Manage execution of new project contracts – signatures, insurance, bonds.
• Schedule and coordinate meetings and record minutes.
• Prepare and handle confidential information and correspondence.
• Process time entry and calendar management.
• Code and route invoices to projects and accounts.
• Arrange travel and prepare expense reports.
• Receive clients and maintain public relations.
• Proofread correspondence and organize events.
• Provide support to field personnel as needed.
• Assist Engineers with project budgets, subcontracts and purchase orders.

Skills

Excellent writing

Spelling and grammar

Proofreading

Typing 50+ wpm

Microsoft Office

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Kokosing Construction Company, Inc. in Westerville, Ohio, is seeking an in-office Contract Administrator to support the Central Ohio Asphalt and Concrete estimating, operations and project management team.

This role focuses on procurement, contracting and office coordination to keep projects on track. Responsibilities include preparing bid documents, routing invoices, scheduling meetings, maintaining records, and assisting engineers with budgets and subcontract administration.