Strategic Conference & Events Lead

Akin; Houston (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Akin Gump Strauss Hauer & Feld LLP, a leading international law firm, is seeking a Conference Services Coordinator in Houston. This role oversees day-to-day operations of the Conference Services and Reception teams, ensures quality service, and delegates tasks to the team as needed.

Responsibilities include scheduling, catering coordination, budget management, and collaboration with multiple departments to deliver exceptional meetings and events in the Houston office.

Qualifications

• High School diploma or equivalent.
• Minimum 3 years in food services/catering with vendor contact.
• Managerial experience preferred.
• Extensive knowledge of conference, catering and event planning procedures.
• Strong organizational and time management skills.
• Excellent communication and teamwork abilities.

Responsibilities

• Set priorities and coordinate daily workflow for the department.
• Coach team on best practices in food service and firm standards.
• Manage the online Conference Room Scheduling system.
• Coordinate daily meetings including catering requests and service.
• Oversee pantry and coffee hubs, keeping areas stocked and inviting.
• Review and reconcile catering invoices timely.
• Manage event lifecycle with deadlines and budgets.
• Maintain inventory control and department cleanliness.
• Collaborate with IT, Marketing, Recruiting and other departments.
• Support budgets, contracts, and financial reconciliation for meetings.
• Oversee attendance and staff development with Office Administrator.

Skills

Oral communication

Organizational skills

Time management

Teamwork

Independent work

Attention to detail

Education

High School Diploma or equivalent

Tools

Room scheduling software

Office IT systems

Job description

Akin Gump Strauss Hauer & Feld LLP, a leading international law firm, is seeking a Conference Services Coordinator in Houston. This role oversees day-to-day operations of the Conference Services and Reception teams, ensures quality service, and delegates tasks to the team as needed.

Responsibilities include scheduling, catering coordination, budget management, and collaboration with multiple departments to deliver exceptional meetings and events in the Houston office.