Strategic Campaigns Coordinator

Islamic Development & Empowerm; Alexandria (VA); On-site; USD 60,000 - 75,000; Full time

Job summary

IDEA (Islamic Development & Empowerment in America) seeks a Strategic Campaigns Coordinator to provide administrative, logistical, and operational support for departmental events, campaigns, and priorities. The role includes coordinating travel, expenses, documentation, scheduling, and on-site event support.

The position supports the Events Manager, Strategic Campaigns Manager, and Assistant Director, Events & Strategic Campaigns, and requires travel to events, meetings, and conventions to

Qualifications

• Bachelor's or Associate degree in communications, business administration, or public relations.

Responsibilities

• Coordinate speaker travel and accommodations including flights, hotels, ground transportation, and itineraries.
• Support preparation, routing, and tracking of speaker, vendor, and event-related agreements.
• Process departmental expenses and reconcile the department’s corporate card.
• Maintain and coordinate tax exemption certificates for eligible purchases.
• Maintain organized department records, trackers, databases, contracts, and event/campaign documentation.
• Provide logistical and administrative support for event preparation and campaign implementation.
• Coordinate calendars, meetings, scheduling, and follow-up items.
• Assist with vendor documentation, invoices, payments, and administrative coordination.
• Track deadlines, travel, agreements, expenses, and action items.
• Assist with collecting and organizing event and campaign results and reporting.

Skills

Event planning

Campaign execution

Project management

Travel coordination

Budgeting & cost estimates

Communication skills

Team collaboration

Education

Bachelor's or Associate degree

Tools

Microsoft 365

Google Workspace

Job description

Position: Strategic Campaigns Coordinator

Status: Full-Time
Location: Mid-Atlantic (TBD)
Division: Fund Development

Position Summary

The Strategic Campaigns Coordinator provides administrative, logistical, and operational support for departmental events, campaigns, and priorities. Key responsibilities include coordinating travel, agreements, expenses, department documentation, scheduling, and event and campaign support.

Essential Duties and Responsibilities

• Coordinate speaker travel and accommodations, including flights, hotels, ground transportation, and itineraries.
• Support the preparation, routing, and tracking of speaker, vendor, and event-related agreements.
• Process departmental expenses and reconcile the department’s corporate card, including receipts and supporting documentation.
• Maintain and coordinate tax exemption certificates for eligible purchases.
• Maintain organized department records, trackers, databases, contracts, and event/campaign documentation.
• Provide logistical and administrative support for event preparation and campaign implementation.
• Coordinate department calendars, meetings, scheduling, and follow-up items.
• Assist with vendor documentation, invoices, payments, and administrative coordination.
• Track departmental deadlines, travel, agreements, expenses, and outstanding action items.
• Assist with collecting and organizing event and campaign results and reporting.
• Provide administrative support to the Events Manager, Strategic Campaigns Manager, and Assistant Director, Events & Strategic Campaigns.
• Travel as needed to events, meetings, conventions, and other organizational initiatives to provide on-site administrative and operational support for the department.
• Perform other related departmental duties and special projects as assigned.

Qualifications and Competencies:

• Bachelor’s degree or Associate’s degree; preferably in communications, business administration or public relations.
• Minimum 5 years of hands‑on experience in event planning, campaign execution or project management.
• This position requires travel as needed to support organizational activities.
• Proficiency with standard office suites (Microsoft 365, Google Workspace).
• Ability to monitor spending, reconcile invoices and build cost estimates.
• Ability to maintain fine details for floor plans and schedules for speakers.
• Ability to prioritize urgent tasks to meet deadlines or changes from leadership.
• Excellent verbal and written communication skills.
• Ability to build positive rapport with internal teams and external members.
• Excellent interpersonal and relationship‑building skills.
• Ability to work collaboratively as part of a team to meet organizational goals.
• Must be eligible to work in the United States.

At Islamic Development & Empowerment in America (IDEA), we are committed to safeguarding and protecting all individuals we come into contact with through our work. IDEA representatives must adhere to its organizational values: Integrity, Service, Resilience, Social Innovation, and Collaboration. In accordance with these values, IDEA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.