Strategic Campaigns Coordinator

IDEA; Alexandria (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

IDEA is seeking a Strategic Campaigns Coordinator to provide administrative and operational support for departmental events, campaigns, and priorities. The role involves coordinating travel, agreements, expenses, and documenting department activities.

Key duties include speaker travel coordination, expense processing, and maintaining records. The position requires travel and collaboration with internal teams to achieve organizational goals in the Fund Development division.

Qualifications

• Bachelor's or Associate degree in communications, business, or PR.
• Minimum 5 years in event planning, campaigns, or project management.
• Willingness to travel as needed.

Responsibilities

• Coordinate speaker travel, accommodations, and itineraries.
• Prepare, route, and track speaker, vendor, and event agreements.
• Process department expenses and reconcile the department's corporate card.
• Maintain tax exemption certificates and department records.
• Provide logistical support for events and campaigns.
• Manage department calendars and meetings.
• Track deadlines, travel, agreements, expenses, and action items.
• Travel to events to provide on-site support.
• Assist with reporting of event and campaign results.

Skills

Project management

Communication

Team collaboration

Time management

Relationship-building

Education

Bachelor's or Associate degree in communications/business/public relations

Tools

Microsoft 365

Google Workspace

Job description

Position: Strategic Campaigns Coordinator

Status: Full-Time

Location: Mid-Atlantic (TBD)

Division: Fund Development

Position Summary

The Strategic Campaigns Coordinator provides administrative, logistical, and operational support for departmental events, campaigns, and priorities. Key responsibilities include coordinating travel, agreements, expenses, department documentation, scheduling, and event and campaign support.

Essential Duties And Responsibilities

• Coordinate speaker travel and accommodations, including flights, hotels, ground transportation, and itineraries.
• Support the preparation, routing, and tracking of speaker, vendor, and event-related agreements.
• Process departmental expenses and reconcile the department's corporate card, including receipts and supporting documentation.
• Maintain and coordinate tax exemption certificates for eligible purchases.
• Maintain organized department records, trackers, databases, contracts, and event/campaign documentation.
• Provide logistical and administrative support for event preparation and campaign implementation.
• Coordinate department calendars, meetings, scheduling, and follow-up items.
• Assist with vendor documentation, invoices, payments, and administrative coordination.
• Track departmental deadlines, travel, agreements, expenses, and outstanding action items.
• Assist with collecting and organizing event and campaign results and reporting.
• Provide administrative support to the Events Manager, Strategic Campaigns Manager, and Assistant Director, Events & Strategic Campaigns.
• Travel as needed to events, meetings, conventions, and other organizational initiatives to provide on-site administrative and operational support for the department.
• Perform other related departmental duties and special projects as assigned.

Qualifications And Competencies

• Bachelor's degree or Associate's degree; preferably in communications, business administration or public relations.
• Minimum 5 years of hands-on experience in event planning, campaign execution or project management.
• This position requires travel as needed to support organizational activities.
• Proficiency with standard office suites (Microsoft 365, Google Workspace).
• Ability to monitor spending, reconcile invoices and build cost estimates.
• Ability to maintain fine details for floor plans and schedules for speakers.
• Ability to prioritize urgent tasks to meet deadlines or changes from leadership.
• Excellent verbal and written communication skills.
• Ability to build positive rapport with internal teams and external members.
• Excellent interpersonal and relationship-building skills.
• Ability to work collaboratively as part of a team to meet organizational goals.
• Must be eligible to work in the United States.

At Islamic Development & Empowerment in America (IDEA), we are committed to safeguarding and protecting all individuals we come into contact with through our work. IDEA representatives must adhere to its organizational values: Integrity, Service, Resilience, Social Innovation, and Collaboration. In accordance with these values, IDEA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.