Strategic Campaigns & Events Coordinator

IDEA; Alexandria (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

IDEA is seeking a Strategic Campaigns Coordinator to provide administrative and operational support for departmental events, campaigns, and priorities. The role involves coordinating travel, agreements, expenses, and documenting department activities.

Key duties include speaker travel coordination, expense processing, and maintaining records. The position requires travel and collaboration with internal teams to achieve organizational goals in the Fund Development division.

Qualifications

• Bachelor's or Associate degree in communications, business, or PR.
• Minimum 5 years in event planning, campaigns, or project management.
• Willingness to travel as needed.

Responsibilities

• Coordinate speaker travel, accommodations, and itineraries.
• Prepare, route, and track speaker, vendor, and event agreements.
• Process department expenses and reconcile the department's corporate card.
• Maintain tax exemption certificates and department records.
• Provide logistical support for events and campaigns.
• Manage department calendars and meetings.
• Track deadlines, travel, agreements, expenses, and action items.
• Travel to events to provide on-site support.
• Assist with reporting of event and campaign results.

Skills

Project management

Communication

Team collaboration

Time management

Relationship-building

Education

Bachelor's or Associate degree in communications/business/public relations

Tools

Microsoft 365

Google Workspace

Job description

IDEA is seeking a Strategic Campaigns Coordinator to provide administrative and operational support for departmental events, campaigns, and priorities. The role involves coordinating travel, agreements, expenses, and documenting department activities.

Key duties include speaker travel coordination, expense processing, and maintaining records. The position requires travel and collaboration with internal teams to achieve organizational goals in the Fund Development division.