Finance & Administration Admin Specialist — Hybrid

Florida State University; Tallahassee (FL); Hybrid; USD 40,000 - 45,000; Full time

Job summary

Florida State University invites applications for an Administrative Specialist in Finance & Administration within the College of Medicine. This hybrid role is based in Tallahassee and supports MED Administrative Services, coordinating faculty and staff employment processes, salary actions, and personnel records.

You will work with departments and leadership to ensure compliant data, assist with FACET, AOR, and reporting, and contribute to process improvements and service excellence in a complex

Qualifications

• Bachelor's degree and two years of experience, or a high school diploma/equivalent and six years of experience.
• Experience in human resources administration or related administrative functions, preferably in higher education.
• Strong organizational, communication, interpersonal, and problem-solving skills, with a commitment to service excellence.
• Proficiency in Microsoft Office applications, particularly Excel, and experience with SharePoint or similar collaboration platforms.

Responsibilities

• Serve as a primary administrative resource for assigned departments, coordinating faculty and staff employment processes.
• Processes, tracks, and documents position and salary-related transactions including salary adjustments and other approved actions.
• Supports faculty development and advancement processes, including appointments, evaluations, promotion and tenure, reappointments, and post-tenure reviews.
• Coordinates and tracks personnel transactions, including recruitment, hiring, onboarding, funding changes, and separations.
• Maintains and reconciles personnel records across University and College systems for accuracy, compliance, and timely processing.
• Assist with FACET, Assignment of Responsibility (AOR), instructor funding, and other faculty and administrative reporting requirements.
• Supports process improvements, special projects, and development of standardized administrative procedures.
• Collaborates with departments, College leadership, and University offices to resolve administrative issues and promote consistent service delivery.

Education

Bachelor's degree

Tools

Excel

SharePoint

Job description

Florida State University invites applications for an Administrative Specialist in Finance & Administration within the College of Medicine. This hybrid role is based in Tallahassee and supports MED Administrative Services, coordinating faculty and staff employment processes, salary actions, and personnel records.

You will work with departments and leadership to ensure compliant data, assist with FACET, AOR, and reporting, and contribute to process improvements and service excellence in a complex