Strategic Administrative Services Manager

State of Vermont; Berlin (VT); On-site; USD 70,000 - 95,000; Full time

Job summary

State of Vermont seeks an Administrative Services Manager II to lead statewide administrative efforts within the Business Operations Bureau of District Maintenance and Fleet Division. The role oversees budgets, contracting processes, and system-wide administrative standards.

The ideal candidate has strong supervisory, budgeting, and communication skills, with experience using financial and procurement systems like VISION and Power BI.

Qualifications

• Bachelor's degree in accounting, business or public administration, office administration or related field with 2+ years of admin services incl. accounting/budgeting and supervisory experience.
• Bachelor's degree with 4+ years of admin services including accounting/budgeting and supervisory experience.
• Associate's degree with 4+ years of admin services including accounting/budgeting and supervisory experience.
• High school diploma with 6+ years of admin services including accounting/budgeting and supervisory experience.

Responsibilities

• Provide statewide administrative guidance for the Maintenance Division and mentor staff.
• Standardize administrative practices, procedures, tools, and documentation statewide.
• Oversee financial tracking and reporting; monitor budgets and contract utilization.
• Develop and coordinate statewide maintenance contracts (RFPs, amendments) with other units.
• Ensure contracting compliance, lifecycle management, and closeout.
• Lead liaison for key systems (MATS, STARS, dTIMS, VISION, VTBuys, Power BI) and ensure data accuracy.

Skills

Communication

Supervisor experience

Budgeting

Administrative support

Education

Bachelor's degree in accounting, business or public administration

Associate's degree in accounting, business or public administration

High school diploma + 6 years admin experience

One year state Administrative Services Manager I experience

Tools

VISION system

Power BI

MATS

VTBuys

Job description

State of Vermont seeks an Administrative Services Manager II to lead statewide administrative efforts within the Business Operations Bureau of District Maintenance and Fleet Division. The role oversees budgets, contracting processes, and system-wide administrative standards.

The ideal candidate has strong supervisory, budgeting, and communication skills, with experience using financial and procurement systems like VISION and Power BI.