Strategic Administrative & Operations Coordinator

Keller Williams Realty; Beverly Hills (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k)

Health insurance

Advancement opportunities

Paid time off

Profit sharing

Job summary

Keller Williams Realty is seeking an Administrative Coordinator in Beverly Hills to support the Team Leader and management teams with everyday office tasks. You will assist with onboarding, agent communications, billing, calendars, travel arrangements, and cross-department coordination.

The role emphasizes discretion, strong organizational abilities, and proactive problem-solving to keep operations running smoothly and on schedule in a fast-paced real estate environment.

Qualifications

• Strong organizational abilities and exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and follow-ups.
• Excellent written and verbal communication skills.
• Comfortable working with numbers, spreadsheets, records, and monthly billing.
• Ability to learn systems, procedures, and agent-related processes quickly.
• Proactive problem-solver who takes ownership and follows through.
• Professional communicating with agents, leadership, staff, and vendors.
• Discretion when handling confidential information.
• Team-oriented and flexible to assist wherever needed.

Responsibilities

• Support the MCA and Team Leader with day-to-day administrative needs.
• Cold call newly licensed agents, introduce brokerage, generate interest, and schedule meetings with Team Leader.
• Assist with agent onboarding and offboarding communications.
• Maintain accurate agent information and follow up on pending items.
• Learn agent-related processes including splits/caps, E&O, Board/MLS matters, licensing, and transfers.
• Coordinate monthly billing with accuracy and deadlines.
• Respond to agent and staff questions and route requests as needed.
• Coordinate meetings, trainings, and office events.
• Communicate with Marketing, Agent Services, Transaction Coordination, leadership, and other departments.
• Track requests, action items, and follow-ups for the Team Leader.
• Assist with travel, reservations, scheduling, receipts, reimbursements, and other admin needs.
• Help maintain smooth day-to-day office operations.

Skills

Organizational skills

Attention to detail

Multitasking

Written & verbal communication

Numbers & spreadsheets

Systems learning

Problem solving

Follow-through

Discretion with confidential info

Team orientation

Tools

Microsoft Excel

Billing software

CRM system

Job description

Keller Williams Realty is seeking an Administrative Coordinator in Beverly Hills to support the Team Leader and management teams with everyday office tasks. You will assist with onboarding, agent communications, billing, calendars, travel arrangements, and cross-department coordination.

The role emphasizes discretion, strong organizational abilities, and proactive problem-solving to keep operations running smoothly and on schedule in a fast-paced real estate environment.