Strategic Administrative & Marketing Lead

Talentify; Deerfield (IL); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Healthcare insurance

Paid time off

401(k) matching

Contract-to-hire opportunity

Flexible, casual workplace culture

Job summary

Aston Carter is hiring an Administrative and Marketing Coordinator for its Deerfield, IL office. The role combines administrative, HR, and marketing support across the organization, including calendar management, Salesforce data upkeep, and event planning.

You will help design dashboards, support investor and business development activities, and manage front desk operations. The position offers full-time hours, a contract-to-hire path, and a benefits package including healthcare, PTO, and a

Qualifications

• 3+ years in Administrative/Executive Assistant roles.
• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Calendar management for executives or leaders.
• High school diploma or GED required.
• Strong admin support, data entry, and office management.
• Excellent verbal and written communication skills.
• Ability to multitask and switch priorities quickly.
• Experience interfacing with C-level/VP-level leaders.
• Problem solving and proactive task ownership.
• Interest in community impact and economic development.

Responsibilities

• Provide confidential admin and HR support including benefits and onboarding.
• Deliver executive support to President & CEO: calendars, expenses, materials.
• Maintain Salesforce data accuracy and assist enhancements.
• Design and production of a marketing performance dashboard.
• Support marketing, investor, and business development activities.
• Plan and execute quarterly and annual events with Marketing Director.
• Manage social media strategy and report on metrics.
• General admin, data entry, and front desk duties.
• Prepare documents and presentations using MS Office.
• Coordinate internal communications and marketing messaging.
• Interact professionally with leaders and external partners.
• Balance priorities in a fast-paced, cross-functional setting.

Skills

Administrative experience

Executive support

Microsoft Office

Calendar management

Customer service

Data entry

Communication skills

Multitasking

Interfacing with leadership

Education

High school diploma or GED

Tools

HubSpot

Salesforce

Microsoft Office

Job description

Aston Carter is hiring an Administrative and Marketing Coordinator for its Deerfield, IL office. The role combines administrative, HR, and marketing support across the organization, including calendar management, Salesforce data upkeep, and event planning.

You will help design dashboards, support investor and business development activities, and manage front desk operations. The position offers full-time hours, a contract-to-hire path, and a benefits package including healthcare, PTO, and a