Senior Administrative & Operations Coordinator

University of New England; Biddeford (ME); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health and dental plans

Retirement plan match (up to 8%)

Generous leave and holidays

Job summary

University of New England is seeking a Senior Administrative Coordinator to provide advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean's Office in Portland, ME. The role reports to the Director of Finance & Administration and will manage workflows, calendars, communications, and confidential information for multiple leaders.

Responsibilities include budgeting support, onboarding coordination, documentation, and collaboration

Qualifications

• Bachelor's degree preferred; Associate's degree with equivalent experience considered.

Responsibilities

• Provide complex administrative support to the WCHP Dean's Office, coordinating workflows, calendars, and communications.
• Serve as primary administrative contact for college-level operational questions.
• Maintain office procedures, records, and files for continuity across the Dean's Office.
• Coordinate logistics for college-level meetings, retreats, orientations, and events.
• Assist with budget tracking, reimbursements, and data gathering.
• Support accreditation documentation, program reviews, and reporting deadlines.

Skills

Administrative coordination

Multitasking

Communication

Confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

University of New England is seeking a Senior Administrative Coordinator to provide advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean's Office in Portland, ME. The role reports to the Director of Finance & Administration and will manage workflows, calendars, communications, and confidential information for multiple leaders.

Responsibilities include budgeting support, onboarding coordination, documentation, and collaboration