Strategic Administrative Coordinator

Mount Sinai Morningside; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

Mount Sinai Morningside is seeking an experienced administrative professional to support busy executives and departments in New York. The role includes calendar management, budget and grant coordination, and HR/payroll transactions, with opportunities to mentor junior staff.

The position emphasizes accuracy, organization, and proactive communication across multiple teams, handling a range of clerical responsibilities within a large healthcare system.

Qualifications

• Bachelor's degree or equivalent combination of applicable education/experience required.
• 5 years of related administrative or business experience required; some supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries; directs inquiries to appropriate department.
• Manages calendar for supervisor and department.
• Assists in maintaining and monitoring the budget and grant allocations; prepares documents for review and approval.
• Initiates and follows through on HR and payroll transactions; coordinates with HR/payroll to resolve issues.
• Ensures adequate restock of supplies; tracks vendor contracts and renewals.
• Assists in planning and coordinating forums, conferences, meetings, and visiting professorships.
• Develops and revises informational flyers, brochures, mailings.
• Researches and compiles information for reports; prepares statistical reports.
• Checks materials submitted for supervisor attention; ensures data completeness.
• Mentors, trains and orients new office support staff; coordinates coverage.
• Assigns work and deadlines for staff.
• Performs other related duties.

Skills

Calendar management

Education

Bachelor's degree or equivalent

Job description

Mount Sinai Morningside is seeking an experienced administrative professional to support busy executives and departments in New York. The role includes calendar management, budget and grant coordination, and HR/payroll transactions, with opportunities to mentor junior staff.

The position emphasizes accuracy, organization, and proactive communication across multiple teams, handling a range of clerical responsibilities within a large healthcare system.