Director of Operations

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 140,000 - 200,000; Full time

Job summary

The Regents of the University of California, on behalf of UCLA, seeks a Director of Operations to provide executive support, communications and financial management for the Faculty Director. This fully onsite role requires building relationships with campus leaders, donors and partners, and coordinating events domestically and abroad.

You will lead administrative workflow, advise senior management, and ensure confidential handling of sensitive matters while aligning with the campus strategic

Qualifications

• High-level administration experience advising senior management and/or overseeing complex programs and projects.
• Excellent verbal and written communication skills to address sensitive, complex issues in a university setting.
• Ability to work independently in a consultative, collaborative manner with campus leadership.
• Strong consulting, relationship-building, and strategic thinking abilities.
• Ability to analyze qualitative and quantitative data and develop broad assessments and initiatives.
• Willingness to work evenings and weekends as needed.

Responsibilities

• Provide executive support and governance for the Faculty Director.
• Coordinate communications, PR, and financial management/reporting.
• Oversee and manage events domestically and abroad with partners and donors.
• Develop and maintain relationships with campus leadership and external stakeholders.
• Plan and coordinate administrative workflows and strategic initiatives.

Skills

Executive support

Strategic planning

Stakeholder communication

Relationship building

Leadership

Event coordination

Budgeting & reporting

Job description

Special Instructions to Applicants

This position is fully onsite at the UCLA Westwood campus. Applicants for this position must be available to work evenings and weekends as needed.

Department Summary

The Office of the Chancellor at UCLA serves as the central executive authority, guiding the university's strategic vision and ensuring the fulfillment of its mission in education, research, and public service. The chancellor shapes the campus's strategic plan and oversees a substantial budget, managing a diverse community of over 43,000 students, 4,300 faculty, and 42,000 staff members.

Position Summary

The Director of Operations will provide executive support, communications and PR support, financial management and reporting, and event coordination for the Faculty Director. You will lead and direct activities relating to the oversight and administrative workflow for the Faculty Director. As the Director of Operations, you will interact with high level campus constituents, including donors, campus administration, and the academic community with tact and diplomacy. You will build relationships to expand external partnerships and development opportunities, and will also manage the relationships with external partners, donors and grant agencies on behalf of the Faculty Director. A key component of the role will be to plan and coordinate events with partners ranging from meetings to academic conferences and colloquia domestically and abroad.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• High-level administration experience advising senior management and/or overseeing complex programs and projects at a large company or public institution. (Required)
• Highly developed skill in both verbal and written communication to address sensitive, complex, and broad ranging issues in a university setting. Ability to work independently in a consultative, collaborative manner with the campus leadership. (Required)
• Demonstrated ability to provide high level consulting, relationship building, innovation, and strategic skills required. (Required)
• Expert ability to clearly and logically analyze qualitative and quantitative information, trends, and policies. Ability to develop broad assessments and initiatives as well as more focused plans, solutions, and approaches. (Required)
• Ability to work independently, accept challenging circumstances and take initiative to solve problems where solutions may not be readily apparent. (Required)
• Active listening skills and the ability to communicate in a direct and persuasive manner with the highest levels of university administration. (Required)
• Ability to handle sensitive organizational issues with tact, diplomacy, and confidentiality. (Required)
• Demonstrated leadership abilities to establish and achieve organizational goals. (Required)
• Ability to work evenings and weekends as needed. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Executive%20Advisor%203%20(TBD_1000534)