Strategic Admin & Operations Specialist

Flaherty & Collins; Indianapolis, Northern (IN, KY); Hybrid; USD 63,039,000 - 74,501,000; Full time

Benefits offered by this job

Health benefits

401k with company match

Paid time off

Parental leave

Employee discounts

Job summary

Flaherty & Collins Properties is seeking an Administrative Support Specialist at our Corporate Office in Indianapolis. You will support Development, Construction, and Property Management teams to keep operations running smoothly, greeting guests and coordinating schedules with precision.

You will input data into databases, manage documents, and assist with mail, copy, and filing tasks. A high school diploma and 3–5 years of admin experience are required, with Procore experience seen as a plus.

Qualifications

• 3–5 years of professional administrative experience.
• Proficiency in Microsoft Office programs.
• Strong organization, communication, and collaboration skills.
• Familiarity with construction management software; Procore is a plus.

Responsibilities

• Provide administrative support to Development, Construction, and Property Management.
• Greet, validate, and support incoming guests and staff to the office.
• Coordinate and manage scheduling of meetings, conference calls, appointments, and events.
• Input and update information in databases accurately.
• Monitor and replenish office supplies and coordinate equipment maintenance.
• Organize documents and obtain signatures.
• Screen and route incoming mail and faxes.
• Maintain conference room schedules and the corporate calendar.

Skills

Organizational skills

Effective communication

Attention to detail

Proactive problem solving

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Procore

Job description

Flaherty & Collins Properties is seeking an Administrative Support Specialist at our Corporate Office in Indianapolis. You will support Development, Construction, and Property Management teams to keep operations running smoothly, greeting guests and coordinating schedules with precision.

You will input data into databases, manage documents, and assist with mail, copy, and filing tasks. A high school diploma and 3–5 years of admin experience are required, with Procore experience seen as a plus.