Strategic Accounting & Executive Support Lead

Optomec, Inc; San Francisco (CA); On-site; USD 95,000 - 110,000; Full time

Job summary

Optomec, Inc in California is seeking an Accounting Operations & Executive Support Professional to help the CEO with day-to-day financial and operational tasks. The role requires solid accounting background, experience with financial reporting, and coordination with outsourced accounting teams.

You will assist with tender proposals, board materials, budgeting, forecasting, month-end closings, and drive process improvements to enhance reporting accuracy and efficiency.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field.
• Minimum 3–5 years of accounting, finance, or business operations experience.
• Strong understanding of financial reporting and accounting principles.
• Experience with outsourced accounting or bookkeeping providers preferred.
• Ability to support executive-level operations and strategic initiatives.

Responsibilities

• Assist the CEO with day-to-day operational, financial, and administrative activities.
• Support the preparation and coordination of tender and proposal responses.
• Review, analyze, and assist with financial reporting and accounting documentation.
• Coordinate with outsourced accounting providers to ensure timely and accurate financial processes, including QuickBooks management and reconciliation activities.
• Assist in the preparation of board meeting materials, presentations, and board packages.
• Monitor accounting workflows and recommend process improvements where necessary.
• Maintain financial records, inventory tracking processes, and ensure compliance with company policies and procedures.
• Assist with budgeting, forecasting, and financial analysis activities.
• Support month-end and year-end close activities in coordination with external accounting partners.
• Prepare reports, spreadsheets, and operational summaries for executive management and board.
• Maintain confidentiality of financial and business information.
• Provide general operational and administrative support as required.

Skills

Analytical skills

Organizational skills

Communication skills

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

Microsoft Office

QuickBooks

Job description

Optomec, Inc in California is seeking an Accounting Operations & Executive Support Professional to help the CEO with day-to-day financial and operational tasks. The role requires solid accounting background, experience with financial reporting, and coordination with outsourced accounting teams.

You will assist with tender proposals, board materials, budgeting, forecasting, month-end closings, and drive process improvements to enhance reporting accuracy and efficiency.