Strategic Academic Affairs Coordinator

Northwest Florida State College; Florida; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance for employee and dep.

College-paid retirement with 3% FRS

Optional dental and vision insurance

Paid leave accrual (sick and vacation)

Paid holidays and breaks

4-day workweek (36 hours)

Free event tickets

Job summary

Northwest Florida State College is seeking a Coordinator, Academic Affairs to support the VPAA and manage day-to-day operations of the Office of the Vice President. You will coordinate budgets, purchasing, curriculum priorities, and numerous academic affairs initiatives.

You’ll train staff, prepare official documents, maintain tracking tools, and ensure timely reporting and accreditation-related work. A strong emphasis on accuracy and collaboration informs daily tasks.

Qualifications

• Associate's degree plus 2–4 years of relevant experience.
• Proficiency in Microsoft Office Suite.
• Experience with higher education software and data visualization tools (e.g., Canvas LMS, PowerBI).
• Excellent written and oral communication skills.
• Strong organizational and teamwork abilities.
• Discretion with student and personnel matters.
• Bachelor's degree plus 1 year of relevant work experience preferred.

Responsibilities

• Provide clerical support to the VPAA, Deans, and other staff.
• Serve as principal contact for the VPAA for callers and visitors.
• Lead office specialists and train staff where appropriate.
• Prepare and proof official correspondence and minutes.
• Execute and coordinate academic affairs projects and initiatives.
• Coordinate onboarding, policy updates, and related initiatives.
• Maintain the academic affairs project management tool and ensure reporting deadlines.
• Assist in annual reviews, handbooks, catalogs, and publications.
• Pull and disseminate routine enrollment reports.
• Coordinate special projects such as accreditation and institutional effectiveness efforts.
• Maintain confidential files and SharePoint sites; support IT needs.
• Participate in annual mandatory compliance training.

Skills

Microsoft Office

Customer service

Detail oriented

Excellent communication

Teamwork

Discretion

Education

Associate's degree

Bachelor's degree preferred

Tools

Canvas LMS

Coursedog

SharePoint

Banner

PowerBI

Job description

Northwest Florida State College is seeking a Coordinator, Academic Affairs to support the VPAA and manage day-to-day operations of the Office of the Vice President. You will coordinate budgets, purchasing, curriculum priorities, and numerous academic affairs initiatives.

You’ll train staff, prepare official documents, maintain tracking tools, and ensure timely reporting and accreditation-related work. A strong emphasis on accuracy and collaboration informs daily tasks.