Strategic Academic Administrator — Biochem & Molecular Bio

UMass Chan Medical School; Worcester (MA); On-site; USD 90,000 - 140,000; Full time

Job summary

UMass Chan Medical School's Biochemistry & Molecular Biotechnology Department seeks an Academic Administrator to manage the department's administrative and business affairs, including budget, grants, hiring, and recruiting. The role collaborates with the School to set strategy, oversee facilities, HR policies, and compliance, supporting 28 faculty and 120 staff.

The position is open-rank (II–IV) with progression based on experience; responsibilities span pre- and post-award grant activity,

Qualifications

• Bachelor's degree in Administration or related field or equivalent experience.
• 5 years of related experience; prior supervisory experience required.
• Masters degree (for III/IV) with 3+ years supervisory and fiscal management experience; NIH grant management experience preferred.
• Analytical ability in grant/contract management, budgeting variance analysis, and forecasting.
• Excellent oral and written communication; proficiency with spreadsheets and word processing software.
• Masters or PhD (preferred qualifications) and knowledge of research labs.

Responsibilities

• Collaborate with School representatives to define and prioritize departmental strategy and direction.
• Oversee teaching and research facility needs and space planning for faculty and revenue operations.
• Advise the Chair or Senior Administrator on staffing plans and organizational development.
• Supervise personnel actions related to hiring, termination, and funding.
• Serve as advisor for pre- and post-award grant management and contract negotiations.
• Develop and manage the department's annual budget, monitor variances, and provide forecasts.
• Represent the department at internal and external meetings and participate in institutional committees.

Skills

Budget management

Grants administration

Hiring & staffing

Supervisory experience

Strategic planning

Communication skills

Education

Bachelor's degree in Administration or related field

Master's degree in Business, Finance, Management, Public Administration, or equivalent experience

Tools

Budgeting software

Job description

UMass Chan Medical School's Biochemistry & Molecular Biotechnology Department seeks an Academic Administrator to manage the department's administrative and business affairs, including budget, grants, hiring, and recruiting. The role collaborates with the School to set strategy, oversee facilities, HR policies, and compliance, supporting 28 faculty and 120 staff.

The position is open-rank (II–IV) with progression based on experience; responsibilities span pre- and post-award grant activity,