Academic Administrator II

University of Massachusetts Medical School; Worcester (MA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical coverage

Dental and vision coverage

401(a) retirement plan

Job summary

A prominent medical school located in Worcester is seeking an experienced Academic Administrator II to manage departmental affairs, focusing on education, research, and clinical care. The ideal candidate should hold a Bachelor of Science in Administration and have at least 5 years of relevant experience, including supervisory roles. This position offers a hybrid work environment and a competitive salary range of $75,000 to $90,000 per year, along with excellent benefits including paid time off and health coverage.

Qualifications

• 5 years of related experience with prior supervisory experience.
• Demonstrated success in an operational/administrative role within academic healthcare.

Responsibilities

• Plan and manage administrative and business affairs of the department.
• Collaborate to define departmental strategy and direction.
• Oversee budget and funding strategies for the department.

Skills

Operational efficiency

Human resource management

Budget management

Analytical skills

Education

Bachelors of Science degree in Administration or related field

Job description

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Keyword

When you join the UMass Chan Medical School team, you join us in advancing together to improve the health and well-being of our diverse communities throughout Massachusetts and across the US and the world. Together, we lead in education, research, health care delivery, and public service. Your life’s work is more than a career. It’s an expression of your passion, intellect, skill, and drive. UMass Chan's commitment to excellence, innovation, competitive benefits, and work-life integration will allow you to build a professionally rewarding career as we work together to better or improve the health of people around the globe.

Academic Administrator II Job Number: 2025-49005

Category: Administrative Professional

Location: Worcester, MA

Shift: Day

Exempt/Non-Exempt: Exempt

Business Unit: UMass Chan Medical School

Department: School - Populat & Quantitive Hlth Sci - W455000

Job Type: Full-Time

Num. Openings: 1

Post Date: Dec. 1, 2025

Work Location: Hybrid

Salary Minimum: USD $75,000.00/Hr.

Salary Maximum: USD $90,000.00/Hr.

GENERAL SUMMARY OF POSITION:

Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include: education, research, clinical care, and service.

MAJOR RESPONSIBILITIES:

• Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
• Foster on-going improvements in operating efficiency/process
• Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
• Assist the chair in determining space needs for faculty and revenue operations in the Department
• Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
• Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
• Responsible for the recruitment, compensation plans, and merit of faculty
• Advise the Chair, faculty and department personnel on employee relations issues
• Supervise all personal action activity related to hiring, termination, increases contracting and funding
• Serve as advisor to faculty for the pre and post award activity relating to grant management
• Assist with the negotiation of research and trust fund contracts with outside organizations
• Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
• Review department needs and recommend priorities based on availability of funds
• Devise funding strategies where the sources represent multiple venues, internally and externally
• Manage all department funding sources by monitoring revenue and expenditure activity
• Adhere to University, State, and funding agency regulations
• Responsible for the division's indirect cost, time, and effort reporting
• Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
• Represent the department at administrative meetings within and outside of the Medical School
• Serve on Institutional committees established to improve school operations and system implementations
• Perform other duties as required

REQUIRED QUALIFICATIONS:

Bachelors of Science degree in Administration or related field or equivalent experience

5 years of related experience

Prior supervisory experience required

PREFERRED QUALIFICATIONS:

Demonstrated success in an operational/administrative role within an academic healthcare setting

Posting Disclaimer:

This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list. Duties and expectations may evolve in response to the needs of the department and the broader institution.

In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement). At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience. We also consider internal equity to ensure fair and consistent compensation across our teams.

Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.

In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.