Admin Manager - Temp - Open Rank

University of Massachusetts Medical School; Worcester (MA); On-site; USD 39,729 - 75,506; Part time

Benefits offered by this job

Paid time off

Medical, dental, and vision coverage

401(a) retirement plan

Job summary

A leading medical institution is seeking an Administrative Manager for a temporary position in Worcester, MA. The role involves managing budgets, preparing grant proposals, and overseeing human resource support. Ideal candidates will have a Bachelor's degree in Business Administration and relevant supervisory experience. Strong communication and analytical skills are essential. The position offers a salary range of $28.84 to $54.81 per hour, with comprehensive benefits including paid time off and health coverage.

Qualifications

• At least 4 years of related experience for Bachelor's degree or 5 years for Master's.
• Prior supervisory experience required.
• Knowledge of regulations affecting research, education, and service functions.

Responsibilities

• Develop and manage the division’s annual budget and control expenditures.
• Prepare and manage grant proposals ensuring compliance with guidelines.
• Oversee human-resource support including hiring and performance evaluations.

Skills

Strong written and verbal communication skills

Proficiency in Microsoft Office suite

Ability to analyze complex data

Knowledge of federal, state, and institutional regulations

Education

Bachelor’s degree in Business Administration or related field

Tools

Financial software

Job description

Explore the Possibilities and Advance with Us.

When you join the UMass Chan Medical School team, you contribute to advancing together to improve the health and well‑being of our diverse communities throughout Massachusetts, across the U.S., and the world. Together, we lead in education, research, health care delivery, and public service. Your life’s work is more than a career—it’s an expression of your passion, intellect, skill, and drive.

Administrative Manager – Temporary Position

bJob Number: 2026-49495
Category: Administrative Professional
Location: Worcester, MA
Shift: Day
Exempt/Non‑Exempt: Non Exempt
Business Unit: UMass Chan Medical School
Department: School – Animal Medicine – W407200
Job Type: Temporary
Union Code: Non Union Position-W00-Non Benefited
Num. Openings: 1
Post Date: March 18, 2026
Work Location: 100% Onsite
Salary Minimum: USD $28.84/Hr.
Salary Maximum: USD $54.81/Hr.

Responsibilities

• Develop, manage and control the division’s annual budget; report variances and recommend corrective action; provide forecasts as needed.
• Manage division funding sources by monitoring revenue and expenditure activity.
• Prepare and manage grant and contract proposals involving a variety of funding sources and agencies, ensuring compliance with institutional and federal guidelines.
• Analyze and evaluate existing administrative systems; identify opportunities for improvement and increased efficiencies; implement and coordinate improvements including staff coverage, scheduling and payroll backup.
• Direct analytical studies of existing or proposed services and activities to provide an economic basis for management decisions, improve operational/financial performance, and realize productivity improvements.
• Act as primary liaison between the department and UMass Medical School Payroll, HR, and Information Services departments; represent the department at administrative meetings within and outside the Medical School.
• Oversee and provide human‑resource support in areas of staffing, recruitment, counseling, compensation, and benefits; ensure all hiring, performance, contracting and funding activities are completed.
• Supervise and evaluate the performance of support and other assigned staff; provide support in the development of business initiatives; identify and implement professional development opportunities.
• Train, develop, and provide technical consultation related to existing business processes and process improvement.
• Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems; review and assure all departmental policies are current.
• Maintain adequate office supplies, space and equipment; oversee purchasing of supplies and capital equipment.
• Collaborate with School representatives to define and prioritize departmental strategy and direction; identify trends, appraise cause and effect, and evaluate opportunities to improve department performance.
• Serve as liaison with external organizations and other School departments.
• Adhere to University, State, and funding agency regulations.
• Perform other duties as required.

Qualifications

• Bachelor’s degree in Business Administration, a related field, or equivalent experience.
• At least 4 years of related experience (Bachelors) or 5 years (Masters).
• Prior supervisory experience required (Bachelor: 4 years; Masters: 2 years).
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite and financial software.
• Ability to analyze complex data, develop business initiatives, and implement system improvements.
• Knowledge of federal, state, and institutional regulations affecting research, education, and service functions.

Compensation and Benefits

In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement). Final base salary offers are determined based on a combination of factors, including skills, education, and relevant experience, with internal equity considered for fair and consistent compensation. Offers are typically made within the mid‑range to allow for future growth and development within the role.

UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a) retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti‑discrimination laws.