Storekeeper/Acquisitions Specialist II - CL

City-of-Portland,-Oregon; Portland (OR); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Veteran Preference

ADA accommodations

Job summary

The City of Portland is hiring a Materials Specialist II (Storekeeper/Acquisition Specialist II-CL) to manage materials, purchasing, receiving, and storing for the Portland Bureau of Transportation and related bureaus. You will handle stock and non-stock items, coordinate with vendors, and maintain inventory controls at multiple yard facilities.

You will operate material handling equipment, ensure compliance with technical specs, and support essential city logistics, including deployment during

Qualifications

• Experience with inventory and materials management principles across multiple sites.
• Experience evaluating, selecting, and purchasing goods/services in compliance with laws/regulations.
• Strong customer service skills for diverse stakeholders.
• Ability to read and apply technical specifications to explain goods and services.
• Experience using inventory/asset management software like SAP, Oracle, MAXIMO, Infor, or similar.
• Ability to work independently with minimal supervision and propose improvements.

Responsibilities

• Advise staff on purchasing procedures and regulations.
• Requisition or purchase supplies up to delegated limit; receive, stock, issue, and disburse materials.
• Reconcile procurement card statements and prepare invoices for payment.
• Maintain computer records and ensure safe, orderly distribution environment.
• Serve as primary resource on technical issues and respond during emergencies.

Skills

Organized

Excellent Communicator

Problem Solver

Results Driven

Ethically minded

Equity Focused

Tools

SAP

Oracle

Synergen

Infor Operations and Regulations (O&R)

MAXIMO

MicroMain

Bartender

Job description

The current vacancy is with the Bureau of Transportation; this recruitment may be used to fill future vacancies in other bureaus throughout the City.

Job Appointment: Regular, Fulltime

Work Schedule: Flexible Schedule; Eight/Nine/Ten - Hour Shifts Monday - Friday

Work Location: Multiple Locations: 2929 North Kerby Avenue, Portland, OR 97227 and 3150 North Mississippi Avenue, Portland OR 97227

Benefit: Please check our benefits tab for an overview of benefits for this position

Union Representation: This classification is represented by Portland City Laborers 483 (PCL). To view this labor agreement, please go to http://www.portlandoregon.gov/bhr/27840 and click on the appropriate link. If you are a PCL-represented employee, see labor agreement for additional information or talk to your union representative.

The City of Portland is seeking a Materials Specialist II (Storekeeper/Acquisition Specialist II-CL) to join the Portland Bureau of Transportation!

About the position: The Materials Specialist II (Storekeeper/Acquisition Specialist II - CL) is a member of a team responsible for performing work tasks in support of managing materials, such as purchasing, receiving, storing, and disbursing goods and services including stock and non-stock items working in outside yard areas and/or indoor storage facilities, as well as maintaining control of bureau assets in accordance with acceptable inventory control principles and practices. May work at an independent or autonomous location or unsupervised work site.

What you’ll get to do:

• Advise and ensure adherence to appropriate purchasing procedures/regulations to other bureau staff.
• Requisition and or purchase supplies, equipment, and services up to delegated limit. Receive, stock, issue, disburse, ship, and dispose of materials, coordinates efforts with other staff, various end users, and vendors; assures compliance of received materials with applicable technical specifications and communicates any special handling and storage requirements.
• Reconcile procurement card statements; prepare invoices for payment and may maintain petty cash
• Create and maintain computer records and perform other tasks as assigned while maintaining a safe, orderly, clean distribution environment
• Serve as the primary resource on technical issues related to the function, responds to calls to work during emergencies and may be trained and appointed as a team member of City of Portland/Bureau Emergency Management Structure for Logistics.
• Operate forklifts, pallet jacks, hand trucks, overhead cranes and other material handling equipment, including use of large articulated front-end loaders.

Who you are:

• Organized: Able to work on a multitude of tasks and maintain flexibility and understanding when reacting to various situations in a fast-paced work environment.
• Excellent Communicator: An effective communicator to diverse groups of technical and non-technical individuals, and who is proficient verbally, electronically, and in writing while utilizing confidentiality when needed
• Problem Solver: You can identify problems early & utilize active listening & effective communication to find resolutions.
• Results Driven: This position is high pace, dynamic, and requires a candidate who can effectively manage competing priorities with a focus on finishing tasks in a timely, accurate and professional manner.
• Ethically minded: Public employees have an absolute obligation to put the public's interest before their own direct or indirect personal interests. This position has a direct relationship to maintain the public’s trust and confidence while investing the City’s funds.
• Equity Focused: So much of what we do within the City involves pausing and looking at each project through an equity lens. In this case, fiscal responsibility is extremely important. You have the ability and are passionate about ensuring fiscal responsibility in your role as a purchasing agent.

The current vacancy is with the Portland Bureau of Transportation, this recruitment may be used to fill future vacancies at the Bureau of Environmental Services and Portland Bureau of Transportation.

Current Vacancy Information:

Position Summary: Portland Bureau of Transportation (PBOT) Public Works Services This position will provide goods and services through our Materials Distribution Centers located at our Albina Yard facility on North Mississippi Avenue and the Kerby MDC on N. Kerby Avenue. Each position will flex/rotate between both locations with other staff. This position will be trained to operate multiple types of material handling equipment and become certified to operate when required. To keep Portland moving, our MDC's supply all the materials to maintain the transportation infrastructure and we equip and support its craftspeople. This will involve using multiple sizes and types of material handling equipment including large articulated front loaders in a heavy industrial environment in all weather conditions. This includes using City fleet to pick up and transport materials to warehouse/yard locations or crew worksites in the field. Public Works Services is considered essential during emergency conditions, and all employees are called on to support and respond to the City's transportation and logistics needs as first-line responders.

Because this position is considered essential, it will require reporting to work during inclement weather emergencies.

About the bureaus:

• We implement equity in our workplace, business practices, and service delivery.
• We value our customers and partners.
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.
• We encourage leadership among our employees in our City and community.
• We support a diverse, collaborative, healthy, and engaged workforce.
• We urge respectful communication and transparency.
• We advance innovative, sustainable, and resilient solutions.

BES is now hiring talented individuals from diverse backgrounds seeking opportunities to collaborate, innovate and invest in their futures.

To learn more about the work we do at BES, click on the link: https://www.portlandoregon.gov/bes/

Our BES 10-Year Strategic Plan can be found here: https://www.portlandoregon.gov/bes/75720

Applicants should specifically address and demonstrate in their resume and answers to supplemental questions how their education, training, and/or experience meet each of the following minimum qualifications:

1. Experience with sound inventory and materials management principles with the ability to apply those principles, effectively and efficiently, to maintain multiple material distribution center sites under various and sometimes challenging conditions.
2. Experience evaluating, selecting, and purchasing goods/services/materials and following applicable laws/regulations/codes as they relate to purchasing.
3. Experience communicating effectively and providing excellent customer service to a variety of diverse customers.
4. Ability to read & apply technical specifications related to a product and effectively explain the range and application of goods and services to diverse customers.
5. Experience using standard computer software and computer-assisted business software such as automated inventory control and asset management database control software like SAP, Oracle (Synergen), Infor Operations and Regulations (O&R), MAXIMO, MicroMain, Bartender, and/or other similar software programs.
6. Ability to work independently with minimum supervision and utilize problem solving skills to create solutions and process improvements.

Must also possess:

• A valid state driver's license and acceptable driving record at the time of hire
• Forklift certification – within 3 months of hire for assigned equipment (training provided)

An Equal Opportunity / Affiative Action Employer

*Timeline is approximate and subject to change*

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment