Stock Keeper - DPW-Fleet Services

City of Indianapolis; Indianapolis (IN); On-site; USD 41,000 - 50,000; Full time

Job summary

City of Indianapolis is seeking a parts room clerk responsible for ordering, receiving, stocking and issuing inventory for all fleet assets, from small engines to heavy equipment.

You will work with the inventory system to verify stock levels, prepare purchase orders, and assist technicians by locating parts and processing paperwork. Proficiency with forklift operation and safety is required.

Qualifications

• Experience with inventory management and parts systems.
• Knowledge of shipping and receiving procedures.
• Ability to lift up to 50 lbs.
• Forklift operation and OSHA-related safety awareness.

Responsibilities

• Receives, identifies, unpacks, stores and issues all parts (stock and non stock), equipment, and/or materials.
• Labels new stock upon arrival.
• Works counter for technicians to issue and take information for ordering special requested parts.
• Prepares paperwork for group leaders/foreman for notification of special ordered parts.
• Runs reports from inventory system and uses finance system for purchase orders.
• Updates inventory in IFS and relabels stock as needed.
• Contacts vendors for quotes and places orders by phone or online.

Skills

Automotive parts knowledge

Tools

Forklift license

Job description

Overview

Position is responsible for ordering, receiving, stocking and issuing all inventory and all other job duties related to the parts room. This includes all fleet owned by the City of Indianapolis from small engine to heavy equipment

Overview

Position is responsible for ordering, receiving, stocking and issuing all inventory and all other job duties related to the parts room. This includes all fleet owned by the City of Indianapolis from small engine to heavy equipment

Position Responsibilities

• Receives, identifies, unpacks, stores and issues all parts (stock and non stock), equipment, and/or materials.
• Labels new stock upon arrival.
• Works counter for all technicians to issue and take information for ordering special requested parts. Make sure all forms are complete with the correct information.
• Prepares all paperwork for group leaders and or foreman for notification of all special ordered parts.
• Runs various reports from computerized inventory management system as directed by Management.
• Uses City of Indianapolis finance system to acquire purchase orders for all items purchased per budget for IFS.
• Uses IFS in house fleet system to update inventory. Includes – key in purchase order information obtained from finance system, receive items in inventory upon delivery, place on order for reserve parts for equipment down and for stock.
• Re-labels stock with replacement numbers provided by vendors.
• Contacts vendors for quotes on orders, availability for all stock and non stock items. Place order with vendor by phone or online.
• Looks up parts for repairs on computerized systems and manually in parts books.
• Counts stock items to assist in physical inventory and spot checks.
• Responsible for charging out all stock and non stock items ordered to correct work order, unit, department or indirect accounts to ensure accurate billing for our using departments.
• Makes various size hoses as needed for equipment repairs.
• Takes call in orders from road service technicians in the field for all fleet equipment.
• Operates office equipment including and not limited to - fax machine, copier, scanner, label making machine, calculator, engraver and other equipment as needed.
• Files copies of purchase order and invoices.
• Completes receivers for financial system for the City of Indianapolis for payment if needed to back up Manager/Supervisor.
• Handles drums of chemicals as needed. Storage and placing on floor for technicians use.
• Handles drums/container of contaminated/hazardous chemical for proper disposal by vendor designated by the City of Indianapolis.
• Orders and disburses oxygen and acetylene tanks for shop use and road service.
• Updates computerized parts look up systems.
• Assists all departments with the City of Indianapolis with items needed from our parts room.
• Receives all UPS, FedEx deliveries for all IFS areas including IMPD, Sheriff Department and IFD located at our facilities.
• Performs any and all stock room functions to include operating supply vehicle to pick up supplies and repair parts.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

• Automotive, heavy duty and other fleet vehicle parts.
• Ability to obtain and keep fork lift license per OSHA Standards and operate fork lift.
• Computer experience – both menu driven and on-line.
• Knowledge of shipping and receiving procedures.
• Knowledge of safety precautions as related to the moving and handling of supplies, and petroleum products.
• Ability to perform the following: straight pulling, pushing, reaching above shoulder, walking, standing and repeated bending.
• Must have a valid operator's license upon reporting to work and retain while in this position.
• Must obtain and keep fork lift license per OSHA Standards.
• Ability to interpret supply catalogue data in the identification, assembly, and/or adding breakdown of supply item.
• Knowledge of operating limitations and load carrying capacity of vehicles used.
• Ability to distinguish basic colors and various shades.
• Ability for rapid mental muscular coordination simultaneously.
• Must successfully pass a pre-employment physical.
• May be required to work overtime.
• Ability to lift and carry up to 50lbs.
• May be required to move 55 lbs., gallon drums with the use of moving equipment.

Working Conditions

Work is performed in an maintenance facility primarily in a storeroom environment with frequent travel and exposure to dust, silica, electrical energy, solvents, vibrations while road testing vehicles, and subject to various road conditions. May work on slippery/uneven surfaces, around machinery with moving parts, around moving objects, vehicles, on ladders/scaffolding and with hands in water/wet material. Incumbent works alone and may work in awkward and cramped positions. Incumbent may be required to work alone or with others.

All rates are weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:5e20097e-ebaa-4d21-bbda-dca9a0bec89b

Additional

• <25-29 $0.058
• 30-34 $0.083
• 35-39 $0.099
• 40-44 $0.132
• 45-49 $0.223
• 50-54 $0.363
• 55-59 $0.600
• 60-64 $0.795
• 65-69 $1.329
• 70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after to 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

[phone]

01

Do you have a valid Operator's Driver's License?

• Yes
• No

02

This position requires the ability to obtain and keep forklift license per OSHA standards and operate fork lift. Are you able to meet this requirement?

• Yes
• No
• Required Question