Stock Keeper - DPW-Fleet Services

City of Indianapolis & Marion County; Indianapolis (IN); On-site; USD 30,000 - 42,000; Full time

Job summary

City of Indianapolis & Marion County is seeking a parts room clerk responsible for ordering, receiving, stocking and issuing parts for all City fleet vehicles, from small engines to heavy equipment. The role includes maintaining accurate inventory records and processing purchase orders.

You will operate the inventory system and produce reports, coordinate with vendors, label stock, and support technicians in the field.

Qualifications

• Experience with receiving, stocking and issuing stock items.
• Knowledge of shipping/receiving procedures and safety precautions.
• Ability to lift up to 50 lbs and work in a storeroom environment.
• Must have a valid operator's license and forklift certification.

Responsibilities

• Order, receive, stock and issue parts for City fleet vehicles.
• Label new stock and maintain accurate inventory records.
• Assist technicians at the counter; process special parts orders.
• Prepare paperwork for orders and notify supervisors of stock status.
• Run reports from inventory systems and update IFS with receipts.
• Place POs using the city finance system and track deliveries.
• Communicate with vendors for quotes and availability; place orders.
• Perform stock checks and assist with periodic physical inventories.

Skills

Forklift operation

OSHA safety knowledge

Inventory management

Recordkeeping

Tools

IFS fleet system

Inventory management system

Finance system

Job description

Position is responsible for ordering, receiving, stocking and issuing all inventory and all other job duties related to the parts room. This includes all fleet owned by the City of Indianapolis from small engine to heavy equipmentReceives, identifies, unpacks, stores and issues all parts (stock and non stock), equipment, and/or materials.

Labels new stock upon arrival.

Works counter for all technicians to issue and take information for ordering special requested parts. Make sure all forms are complete with the correct information.

Prepares all paperwork for group leaders and or foreman for notification of all special ordered parts.

Runs various reports from computerized inventory management system as directed by Management.

Uses City of Indianapolis finance system to acquire purchase orders for all items purchased per budget for IFS.

Uses IFS in house fleet system to update inventory. Includes - key in purchase order information obtained from finance system, receive items in inventory upon delivery, place on order for reserve parts for equipment down and for stock.

Re-labels stock with replacement numbers provided by vendors.

Contacts vendors for quotes on orders, availability for all stock and non stock items. Place order with vendor by phone or online.

Looks up parts for repairs on computerized systems and manually in parts books.

Counts stock items to assist in physical inventory and spot checks.

Responsible for charging out all stock and non stock items ordered to correct work order, unit, department or indirect accounts to ensure accurate billing for our using departments.

Makes various size hoses as needed for equipment repairs.

Takes call in orders from road service technicians in the field for all fleet equipment.

Operates office equipment including and not limited to - fax machine, copier, scanner, label making machine, calculator, engraver and other equipment as needed.

Files copies of purchase order and invoices.

Completes receivers for financial system for the City of Indianapolis for payment if needed to back up Manager/Supervisor.

Handles drums of chemicals as needed. Storage and placing on floor for technicians use.

Handles drums/container of contaminated/hazardous chemical for proper disposal by vendor designated by the City of Indianapolis.

Orders and disburses oxygen and acetylene tanks for shop use and road service.

Updates computerized parts look up systems.

Assists all departments with the City of Indianapolis with items needed from our parts room.

Receives all UPS, FedEx deliveries for all IFS areas including IMPD, Sheriff Department and IFD located at our facilities.

Performs any and all stock room functions to include operating supply vehicle to pick up supplies and repair parts.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.Automotive, heavy duty and other fleet vehicle parts. Ability to obtain and keep fork lift license per OSHA Standards and operate fork lift. Computer experience - both menu driven and on-line. Knowledge of shipping and receiving procedures. Knowledge of safety precautions as related to the moving and handling of supplies, and petroleum products. Ability to perform the following: straight pulling, pushing, reaching above shoulder, walking, standing and repeated bending. Must have a valid operator's license upon reporting to work and retain while in this position. Must obtain and keep fork lift license per OSHA Standards. Ability to interpret supply catalogue data in the identification, assembly, and/or adding breakdown of supply item. Knowledge of operating limitations and load carrying capacity of vehicles used. Ability to distinguish basic colors and various shades. Ability for rapid mental muscular coordination simultaneously. Must successfully pass a pre-employment physical. May be required to work overtime. Ability to lift and carry up to 50lbs. May be required to move 55 lbs., gallon drums with the use of moving equipment.Work is performed in an maintenance facility primarily in a storeroom environment with frequent travel and exposure to dust, silica, electrical energy, solvents, vibrations while road testing vehicles, and subject to various road conditions. May work on slippery/uneven surfaces, around machinery with moving parts, around moving objects, vehicles, on ladders/scaffolding and with hands in water/wet material. Incumbent works alone and may work in awkward and cramped positions. Incumbent may be required to work alone or with others.