Emergency Management Specialist

City of Indianapolis; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Indianapolis seeks an Emergency Management professional with an associate degree or equivalent and public safety experience to support disaster planning, incident response, and EOC operations. Strong understanding of NIMS and regulatory interpretation is required, with the ability to work with minimal supervision during incidents.

Responsibilities include grant management support, plan development, inter-agency coordination, and community outreach to enhance readiness.

Qualifications

• Associate degree or higher in Criminal Justice, Homeland Security, Fire Science, Public Safety Management, or equivalent or a minimum of two (2) years of public safety-related experience. Knowledge of Emergency Management and the National Incident Management System (NIMS). Ability to interpret Federal, State, and Local laws, regulations, and guidelines for disaster planning and operations.
• Must be able to exercise independent judgment and operate with minimal supervision during emergencies and disasters.
• Proficiency with technology systems administration and process management.
• Ability to communicate effectively in writing and orally, and develop feasible solutions under deadlines.

Responsibilities

• Assist with developing and maintaining federal, state, and local requirements for an effective emergency management program.
• Assist with grant program management and grant writing.
• Respond to event/incident scenes or the EOC to support emergency management functions.
• Monitor emergency activities and coordinate with agencies during activations.
• Prepare and maintain preparedness plans (EOP, Multi-Hazard Mitigation).
• Coordinate with government agencies to develop and maintain EOP components.
• Prepare written and oral reports on procedures, projects and activities.

Skills

Emergency management

NIMS

Policy interpretation

Education

Associate degree or higher in Criminal Justice/Homeland Security/Fire Science/Public Safety Management

Job description

Overview

Associate degree or higher in Criminal Justice, Homeland Security, Fire Science, Public Safety Management, or equivalent or a minimum of two (2) years of public safety-related experience, preferably in an emergency management-related field required. Knowledge of Emergency Management and the National Incident Management System (NIMS). The position requires the comprehension and ability to interpret Federal, State, and Local laws, regulations, and guidelines relative to disaster planning and operations. Must be able to exercise independent judgment as this position is directly involved with emergency/disaster response and recovery. Proficiency with technology systems administration and process management. Ability to communicate orally, in writing, and through structured media such as plans and develop feasible techniques and methods to achieve solutions. Must be able to prioritize work and meet deadlines. Must be able to think critically and solve problems as they arise. Must have the ability to operate with minimal supervision and make decisions in coordination with other agencies that can affect operational outcomes during special events or disasters. Cannot be convicted of a felony and most misdemeanor crimes that involve moral turpitude. Must have and maintain a valid Indiana Driver’s License. Ability to operate 4WD Sport Utility Vehicles, pickup trucks, and tow trailers under normal and emergency vehicle operations conditions.

Associate degree or higher in Criminal Justice, Homeland Security, Fire Science, Public Safety Management, or equivalent or a minimum of two (2) years of public safety-related experience, preferably in an emergency management-related field required. Knowledge of Emergency Management and the National Incident Management System (NIMS). The position requires the comprehension and ability to interpret Federal, State, and Local laws, regulations, and guidelines relative to disaster planning and operations. Must be able to exercise independent judgment as this position is directly involved with emergency/disaster response and recovery. Proficiency with technology systems administration and process management. Ability to communicate orally, in writing, and through structured media such as plans and develop feasible techniques and methods to achieve solutions. Must be able to prioritize work and meet deadlines. Must be able to think critically and solve problems as they arise. Must have the ability to operate with minimal supervision and make decisions in coordination with other agencies that can affect operational outcomes during special events or disasters. Cannot be convicted of a felony and most misdemeanor crimes that involve moral turpitude. Must have and maintain a valid Indiana Driver’s License. Ability to operate 4WD Sport Utility Vehicles, pickup trucks, and tow trailers under normal and emergency vehicle operations conditions.

Preferred Job Requirements And Qualifications

Bachelor’s degree or higher in Criminal Justice, Homeland Security, Fire Science, Public Safety Management, or equivalent or a minimum of four (4) years of public safety-related experience, preferably in an emergency management-related field required. Training in All-Hazards Incident Management disciplines or other FEMA-related emergency management courses is preferred previous experience in program management and grant writing.

Position Responsibilities

Assists with developing and maintaining federal, state, and local requirements to carry out an effective emergency management program.

• Assists with grant program management and grant writing.
• Responds to event/incident scenes or the EOC as directed to assist with support and coordination of emergency management functions.
• Assists the EOC Manager with staffing, reports, resources, and technology systems during EOC activations.
• Responsible for monitoring emergency activities, future and present, in Marion County/City of Indianapolis.
• Responds to emergencies on a 24-hour basis.
• Maintains workstations, equipment, procedures, and checklists necessary for a disaster or event.
• Conducts research, prepares, develops, and maintains preparedness plans such as the Marion County Emergency Operations Plan (EOP) and the Marion County Multi-Hazard Mitigation plan.
• Coordinates and advises other government agencies and organizations in developing and maintaining their respective parts of the EOP.
• Prepares written and oral reports describing procedures, projects, and activities of the Emergency Management division.
• Assists with community outreach activities such as the Community Emergency Response Team (CERT) and other community engagement initiatives.
• Assists with preparing and executing necessary trainings and exercises for EOC readiness with partner agencies.
• Posts periodical situational awareness updates through WebEOC and other notifications systems through affecting real-time monitoring of county applications and emergency radio channels.
• Supports the Emergency Management division in all aspects of situational awareness currently or potentially affecting Marion County and the City of Indianapolis.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

Qualifications

Minimum Job Requirements and Qualifications

Associate degree or higher in Criminal Justice, Homeland Security, Fire Science, Public Safety Management, or equivalent or a minimum of two (2) years of public safety-related experience, preferably in an emergency management-related field required. Knowledge of Emergency Management and the National Incident Management System (NIMS). The position requires the comprehension and ability to interpret Federal, State, and Local laws, regulations, and guidelines relative to disaster planning and operations. Must be able to exercise independent judgment as this position is directly involved with emergency/disaster response and recovery. Proficiency with technology systems administration and process management. Ability to communicate orally, in writing, and through structured media such as plans and develop feasible techniques and methods to achieve solutions. Must be able to prioritize work and meet deadlines. Must be able to think critically and solve problems as they arise. Must have the ability to operate with minimal supervision and make decisions in coordination with other agencies that can affect operational outcomes during special events or disasters. Cannot be convicted of a felony and most misdemeanor crimes that involve moral turpitude. Must have and maintain a valid Indiana Driver’s License. Ability to operate 4WD Sport Utility Vehicles, pickup trucks, and tow trailers under normal and emergency vehicle operations conditions.

Preferred Job Requirements And Qualifications

Bachelor’s degree or higher in Criminal Justice, Homeland Security, Fire Science, Public Safety Management, or equivalent or a minimum of four (4) years of public safety-related experience, preferably in an emergency management-related field required. Training in All-Hazards Incident Management disciplines or other FEMA-related emergency management courses is preferred previous experience in program management and grant writing.

Working Conditions

Work may be conducted in a standard office environment or in the field during an emergency incident. Must be willing to work irregular and/or long hours during times of increased threat and in a stressful work environment. Work is performed both inside and outside with exposure to varying weather conditions. Work hours may include irregular, varied days, holidays, weekends, and emergency call back. Ability to tolerate

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month)

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional

• 25-29 $0.058
• 30-34 $0.083
• 35-39 $0.099
• 40-44 $0.132
• 45-49 $0.223
• 50-54 $0.363
• 55-59 $0.600
• 60-64 $0.795
• 65-69 $1.329
• 70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:Annuity Savings Account (ASA) - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours. Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of creditable service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings Plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan. With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours. Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are: - 20 percent vested after 1 full year of participation - 40 percent vested after 2 full years of participation - 60 percent vested after 3 full years of participation - 80 percent vested after 4 full years of participation - 100 percent vested after 5 full years of participation All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:Annuity Savings Account (ASA) - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours. Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995,