Grants Manager - CDBG

City of Indianapolis; Indianapolis (IN); On-site; USD 75,000 - 110,000; Full time

Job summary

The City of Indianapolis is seeking a grants program manager to plan, develop and manage federal housing and community development grant programs (CDBG, HOME, ESG, HOPWA, CoC, and the Indianapolis Housing Trust Fund).

The role works with DMD divisions, city departments and external partners to implement projects that assist low/moderate income households, monitor funds, and prepare plans and performance reports while ensuring compliance with federal regulations.

Qualifications

• Bachelor's degree in Public Administration, Planning, or related field from an accredited college or university; minimum of two years of work experience in community development/grant administration.
• Ability to collaborate with neighborhood organizations and not-for-profits is essential; strong communication skills are critical.

Responsibilities

• Plans, develops and implements the City's annual application processes to award and distribute federal funds.
• Assists in developing the Consolidated Plan, Annual Action Plan, and CAPER reports.
• Monitors grant fund expenditures and ensures compliance with federal regulations and reporting requirements.
• Trains staff and project sponsors on policies and federal regulations; negotiates and manages contracts with funded organizations.
• Maintains relationships with federal/state offices and external partners; coordinates on-site monitoring and performance reporting.

Skills

Communication skills

Project management

Collaboration

Public administration knowledge

Multitasking

Education

Bachelor's degree in Public Administration

Tools

Microsoft Office Suite

Job description

Overview

Job Summary Position responsible for the planning, development and management of assigned federal grant programs that the City receives from the United States Department of Housing and Urban Development. Division of Community Investments grants include the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG), Housing for Persons with HIV/AIDS (HOPWA), Continuum of Care (CoC), and the Indianapolis Housing Trust Fund. Works in collaboration with other DMD divisions, city departments, and outside agencies to implement projects and programs that assist low/moderate income households, promote economic development, develop affordable housing opportunities, provide housing and services to Indianapolis' homeless population, and contribute to Indianapolis neighborhood revitalization and community development.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Plans, develops and implements the City's annual application process(es) to award and distribute federal funds to the public.
• Assists in the development of the Consolidated Plan, a document that assesses housing and community development needs, identifies priorities, and sets forth a strategy and goals to meet needs and priorities.
• Assists in the development of the Annual Action Plan, an annual update to the Consolidated Plan that specifically identifies how funds will be invested to implement the goals and strategies in the Consolidated Plan.
• Assists in the development of the Consolidated Annual Performance and Evaluation Report, a comprehensive report on the City's progress towards the goals and strategies identified in the Consolidated Plan, as well as the City's ability to comply with federal regulations. This report is submitted to the United States Department of Housing and Urban Development annually.
• Trains direct reports on City policies and procedures and federal regulations and requirements.
• Monitors the completion of other required reports, such as Federal Cash Transaction reports, MBE/WBE reports, and Annual Performance Reports.
• Plans, develops, and facilitates training sessions/webinars for project sponsors who receive grant awards from the City of Indianapolis.
• Develops policies and procedures for the City and its project sponsors utilizing federal funds.
• Negotiates and approves contractual agreements between City of Indianapolis and organizations receiving federal housing and community development grant funds.
• Monitors grant fund expenditures at the contract level.
• Oversees and performs on-site monitoring visits with organizations receiving federal housing and community development funds.
• Provides appropriate feedback to organizations that are monitored.
• Ensures ongoing compliance with federal regulations, guidelines, and policies.
• Establishes and maintains strong relationships with federal/state government offices and organizations that receive funding.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor's degree in Public Administration, Planning, or Business Administration or Management or related field from an accredited college or university, with a minimum of two (2) years of work experience in community development/grant administration. An equivalent combination of education and experience may be substituted. Collaborate with neighborhood organizations and not-for-profits is essential. Excellent speaking, writing, and listening skills are crucial. Knowledge of city government's inter-workings and the region's development and not-for-profit community, or the ability to acquire such knowledge quickly, is a must for this position. The ability to build a strong team to accomplish team's mission is critical. Must establish and maintain effective working relationships with a full range of elected and appointed officials, city colleagues, community leaders, private contractors, business owners, and not-for-profit boards and directors. Ability to manage several projects simultaneously is required. Must be able to attend meetings or perform work outside of the office. Computer literacy is required.

Working Conditions

Work is conducted in a standard office environment. Some business meetings out of the office and community meetings during the evening are required.

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional

• 25-29 $0.058
• 30-34 $0.083
• 35-39 $0.099
• 40-44 $0.132
• 45-49 $0.223
• 50-54 $0.363
• 55-59 $0.600
• 60-64 $0.795
• 65-69 $1.329
• 70 + $2.054

Important Perf Update

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR
• All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components.

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

• Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part Two - This Consists Of An Additional Variable Rate Contribution Paid By The City Toward Your ASA. This Variable Rate Contribution Is Currently 1% Of Your Gross Wages. Vesting In The Value Of The Variable Rate Employer Contribution Will Vary By Length Of Participation. You Are

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation
• All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components.

City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

[phone]