STEAM Programs Coordinator

Confluence Council Inc; Eau Claire (WI); On-site; USD 35,000 - 37,000; Full time

Job summary

Confluence Council Inc. in Eau Claire, WI, is seeking a STEAM Programs Coordinator to support afterschool clubs, summer classes, outreach, and events. You will coordinate registrations, communications with families and partners, and manage program logistics onsite at Pablo Center.

This hands-on role requires strong organization, teamwork, and problem-solving, with regular data tracking in Excel and Canva for promotional materials. Some evenings, weekends, or travel may be required.

Qualifications

• Strong communication and organizational skills.
• Experience with budgets, expenses, or financial tracking.
• Experience organizing and reporting data.
• Intermediate Microsoft Excel skills.
• Proficiency with Canva, Outlook, Google Workspace, and other digital tools.
• Ability to manage multiple programs, deadlines, and priorities.
• Reliable, self-motivated, and able to work independently.
• Strong problem-solving and follow-through skills.
• Professional, positive, and responsive communication.

Responsibilities

• Manage registrations, payments, forms, records, and program files.
• Communicate with families, instructors, volunteers, interns, mentors, and community partners.
• Coordinate schedules, supplies, materials, and program logistics.
• Support classes, camps, robotics teams, youth programs, outreach, and special events.
• Solve problems and help improve program processes.
• Track budgets, expenses, revenue, invoices, and purchases.
• Assist with financial reports and grant tracking.
• Maintain spreadsheets and prepare basic reports.
• Provide onsite support and troubleshoot issues as they arise.

Skills

Strong communication

Organizational skills

Excel skills

Canva proficiency

Outlook

Google Workspace

Multitasking

Problem-solving

Professional communication

Tools

Canva

Excel

Outlook

Google Workspace

Job description

STEAM Programs Coordinator

Confluence Council Inc

Eau Claire, Wisconsin

$47,592 per year - estimated

$35,000-37,000 depending on experience

Pablo Center is seeking an organized, energetic, and dependable individual to support STEAM programs, afterschool clubs, summer classes, outreach, and special events.

This is a hands-on position that requires strong organization, communication, problem-solving, and teamwork. The coordinator will manage multiple programs and priorities while working closely with the Education & Outreach Manager and team. The role also provides additional support during busy periods, staff absences, and special events.

Schedule & Work Environment

• Onsite position at Pablo Center at the Confluence.
• Typical schedule is Monday-Friday or Tuesday-Saturday.
• Occasional evenings, weekends, and early mornings may be required, especially during summer programming.
• Occasional travel may be required for outreach and events.
• Regular movement throughout the building and occasional lifting of materials up to 25 pounds.

Key Responsibilities Program Coordination

• Manage registrations, payments, forms, records, and program files.
• Communicate with families, instructors, volunteers, interns, mentors, and community partners.
• Coordinate schedules, supplies, materials, and program logistics.
• Support classes, camps, robotics teams, youth programs, outreach, and special events.
• Solve problems and help improve program processes.

Budget & Data

• Track budgets, expenses, revenue, invoices, and purchases.
• Assist with financial reports and grant tracking.
• Track attendance, registration, participation, and program outcomes.
• Maintain spreadsheets and prepare basic reports.
• Use Microsoft Excel for formulas, sorting/filtering, linked worksheets, and basic data analysis.

Events & Team Support

• Coordinate logistics for events, competitions, field trips, and student travel.
• Help arrange transportation, hotels, meals, schedules, and parent communication.
• Prepare materials and assist with event setup, check-in, and cleanup.
• Provide onsite support and troubleshoot issues as they arise.

Marketing & Communication

• Create flyers, social media graphics, signage, and presentations using Canva.
• Assist with emails, outreach, and promotional materials.
• Communicate professionally and promptly with participants, families, partners, and staff.

Evaluation & Team Support

• Collect surveys, feedback, attendance, and program data.Assist with program reports and evaluations.Provide administrative support to the Education & Outreach Manager and team.Assist with special projects and other program needs.

  Required Qualifications

  • Strong communication and organizational skills.
  • Excellent time management and attention to detail.
  • Experience with budgets, expenses, or financial tracking.
  • Experience organizing and reporting data.
  • Intermediate Microsoft Excel skills.
  • Proficiency with Canva, Outlook, Google Workspace, and other digital tools.
  • Ability to manage multiple programs, deadlines, and priorities.
  • Reliable, self-motivated, and able to work independently.
  • Strong problem-solving and follow-through skills.
  • Professional, positive, and responsive communication.

  Preferred Qualifications

  • Experience in education, youth programs, camps, schools, museums, arts, or community programs.
  • Experience working with youth, families, instructors, volunteers, or community partners.
  • Experience with robotics, STEAM, or arts education.
  • Experience with grants, nonprofit finances, events, competitions, or student travel.
  • Experience with registration or program management systems.