STEAM Programs Coordinator

Pablo Center; Eau Claire (WI); On-site; USD 35,000 - 37,000; Full time

Job summary

Pablo Center is seeking an organized, energetic, and dependable coordinator to support STEAM programs, afterschool clubs, summer classes, outreach, and special events at the Pablo Center at the Confluence in Eau Claire.

This hands-on role requires strong organization, communication, problem-solving, and teamwork, and the coordinator will manage multiple programs while collaborating with the Education & Outreach Manager and team.

Qualifications

• Strong organization and communication skills are essential.
• Excellent time management and attention to detail.
• Experience with budgets, expenses, or financial tracking.
• Experience organizing and reporting data.
• Intermediate Microsoft Excel skills and data handling.

Responsibilities

• Manage registrations, payments, forms, records, and program files.
• Communicate with families, instructors, volunteers, interns, mentors, and partners.
• Coordinate schedules, supplies, materials, and program logistics.
• Support classes, camps, robotics teams, youth programs, outreach, and events.
• Solve problems and help improve program processes.
• Assist with administrative support to the Education & Outreach Manager.

Skills

Organizational skills

Communication

Time management

Budget knowledge

Data reporting

Teamwork

Tools

Microsoft Excel

Canva

Outlook

Google Workspace

Job description

Description

Pablo Center is seeking an organized, energetic, and dependable individual to support STEAM programs, afterschool clubs, summer classes, outreach, and special events.

This is a hands-on position that requires strong organization, communication, problem-solving, and teamwork. The coordinator will manage multiple programs and priorities while working closely with the Education & Outreach Manager and team. The role also provides additional support during busy periods, staff absences, and special events.

Requirements

Salary

$35,000-37,000 depending on experience

Schedule & Work Environment

• Onsite position at Pablo Center at the Confluence.


• Typical schedule isMonday–Friday or Tuesday–Saturday.


• Occasional evenings, weekends, and early mornings may be required, especially during summer programming.


• Occasional travel may be required for outreach and events.


• Regular movement throughout the building and occasional lifting of materials up to 25 pounds.

Key Responsibilities Program Coordination

• Manage registrations, payments, forms, records, and program files.


• Communicate with families, instructors, volunteers, interns, mentors, and community partners.


• Coordinate schedules, supplies, materials, and program logistics.


• Support classes, camps, robotics teams, youth programs, outreach, and special events.


• Solve problems and help improve program processes.

Budget & Data

• Track budgets, expenses, revenue, invoices, and purchases.


• Assist with financial reports and grant tracking.


• Track attendance, registration, participation, and program outcomes.


• Maintain spreadsheets and prepare basic reports.


• Use Microsoft Excel for formulas, sorting/filtering, linked worksheets, and basic data analysis.

Events & Team Support

• Coordinate logistics for events, competitions, field trips, and student travel.


• Help arrange transportation, hotels, meals, schedules, and parent communication.


• Prepare materials and assist with event setup, check-in, and cleanup.


• Provide onsite support and troubleshoot issues as they arise.

Marketing & Communication

• Create flyers, social media graphics, signage, and presentations using Canva.


• Assist with emails, outreach, and promotional materials.


• Communicate professionally and promptly with participants, families, partners, and staff.

Evaluation & Team Support

• Collect surveys, feedback, attendance, and program data.


• Assist with program reports and evaluations.


• Provide administrative support to the Education & Outreach Manager and team.


• Assist with special projects and other program needs.

Required Qualifications

• Strong communication and organizational skills.


• Excellent time management and attention to detail.


• Experience with budgets, expenses, or financial tracking.


• Experience organizing and reporting data.


• Intermediate Microsoft Excel skills.


• Proficiency with Canva, Outlook, Google Workspace, and other digital tools.


• Ability to manage multiple programs, deadlines, and priorities.


• Reliable, self-motivated, and able to work independently.


• Strong problem-solving and follow-through skills.


• Professional, positive, and responsive communication.

Preferred Qualifications

• Experience in education, youth programs, camps, schools, museums, arts, or community programs.


• Experience working with youth, families, instructors, volunteers, or community partners.


• Experience with robotics, STEAM, or arts education.


• Experience with grants, nonprofit finances, events, competitions, or student travel.


• Experience with registration or program management systems.