Statewide Travel & Logistics Coordinator

SEIU Local 2015; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

SEIU Local 2015 is seeking a highly organized Travel Coordinator to administer statewide travel and transportation services for staff, executives, members, and events. The role manages flights, hotels, rental cars, trains, shuttles, and charter services, and serves as the administrator for BCD Travel and Concur.

You will coordinate with Finance, HR, regional teams, and vendors, handle urgent campaigns and after-hours needs, maintain travel records, and ensure policy compliance while delivering

Qualifications

• Two to four years of progressively responsible experience coordinating high-volume travel, accounting or expense administration, financial operations, office administration, or a closely related function.
• Experience booking a high volume of travel arrangements, including air travel, hotels, rental vehicles, and ground transportation.
• Experience reviewing transactions, reconciling expenses, maintaining receipts and supporting documentation, or processing invoices and purchase orders.
• Working knowledge of modern office operations, administrative procedures, recordkeeping, and customer-service practices.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to learn and effectively administer travel, expense, accounting, and other technology platforms.

Responsibilities

• Serve as SEIU Local 2015’s Statewide Travel Administrator and oversee the timely processing of travel requests.
• Coordinate high-volume travel for staff, executive leaders, Training Center staff, members, member organizers, interns, Executive Board members, and organizational guests.
• Arrange flights, hotels, rental vehicles, trains, shuttles, executive transportation, charter buses, and other ground transportation.
• Develop accurate and complete travel itineraries for individuals and groups attending meetings, trainings, conferences, campaigns, member actions, and organization-wide events.
• Process statewide travel requests, including regional, departmental, political, Executive Board, and All-Staff travel.
• Review travel requests for accuracy, required approvals, policy compliance, cost effectiveness, accessibility needs, and completeness before booking.
• Respond to last-minute changes, cancellations, disruptions, and emergency travel needs throughout California.
• Provide emergency and after-hours travel assistance as organizational needs require.
• Communicate confirmations, itineraries, changes, travel requirements, and relevant instructions clearly and promptly.
• Maintain organized travel records, supporting documentation, and booking histories.

Skills

Travel coordination

Expense reconciliation

Vendor management

Microsoft Office

Communication

Organization

Education

High school diploma or recognized equivalent

Tools

BCD Travel

Concur

Microsoft Excel

Job description

SEIU Local 2015 is seeking a highly organized Travel Coordinator to administer statewide travel and transportation services for staff, executives, members, and events. The role manages flights, hotels, rental cars, trains, shuttles, and charter services, and serves as the administrator for BCD Travel and Concur.

You will coordinate with Finance, HR, regional teams, and vendors, handle urgent campaigns and after-hours needs, maintain travel records, and ensure policy compliance while delivering