State Relations Assistant (Phoenix, AZ)

Phase2 Technology

Phoenix (AZ)

On-site

USD 58,253,000 - 72,810,000

Full time

7 days ago

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Job summary

University of Arizona in the Greater Phoenix Area seeks a State Relations Assistant to provide high-level administrative support to the Office of State Relations and assist Scottsdale Center operations. The role requires coordinating calendars, travel, reporting, and liaison with government officials and stakeholders.

You will track legislation, manage reimbursements with the finance team, maintain stakeholder databases, and help plan events and engagements.

Qualifications

High school diploma or equivalent required.
Minimum of 5 years of relevant work experience.
Excellent written and verbal communications skills.

Responsibilities

Provide administrative support for the Sr. Director of State Relations and travel.
Coordinate the quarterly Arizona lobbying reporting and ensure compliance.
Prepare meetings and manage reimbursements with the finance team.
Serve as primary contact with government officials and external stakeholders.
Support event planning and on-site logistics.

Skills

Executive support

Stakeholder coordination

Public sector familiarity

Education

High school diploma or equivalency

Tools

Salesforce Trellis

PowerPoint

Outlook

Excel

Job description

State Relations Assistant (Phoenix, AZ)

Department: Government&Community Relations

Location: Greater Phoenix Area, Phoenix, AZ USA

Position Highlights

The State Relations Assistant provides high-level administrative support for the Office of State Relations while assisting the day-to-day operations of the University of Arizona Scottsdale Center. The position will require communication and collaboration with a broad range of campus and university stakeholders, including legislative staff, offices of elected officials, university stakeholders, and team members of university senior leadership team to support the function of the State Relations office. The position is also responsible for compiling and filing quarterly reports, and tracking legislation. Additionally, the position will be responsible for managing travel and financial reimbursements for the Government and Community Relations team operating out of the Scottsdale Center. The ideal candidate should be able to multitask, work independently to meet deadlines, clearly communicate, and have strong organizational skills.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Administrative Support

Provide administrative support for the Sr. Director of State Relations, including appointment and calendar management, meeting coordination, drafting correspondence, and travel. This includes maintaining the highest level of confidentiality throughout all interactions.
Responsible for coordinating the quarterly Arizona lobbying reporting process, reviewing information for completeness, and ensuring reporting requirements are met.
Provide organization and preparation for meetings and special projects.
Work closely with finance team on travel authorizations, P-Card reimbursements, expense reports, and reimbursement requests and invoice processing for Government and Community Relations staff operating out of the Scottsdale Office.
Serves as the first and primary administrative contact for communication and coordination with government officials, lobbyists, and external stakeholders.

Support Event Management

Assist with logistical preparations and planning for all State Relations summits, football games, tours, and outreach events with external parties.
Sends invitations, reminder emails, and tracks RSVP for key events.
Assist with Summer and Fall events hosted at the U of A Scottsdale Center, at the direction of the Sr. Director of State Relations. Collaborate with appropriate university departments to implement event logistics, technical needs, and facility arrangements in coordination with the Executive Director of the U of A Scottsdale Center.
Provide on-site support to ensure professional delivery of programs and activities for all assigned events.
Assist with special events and projects as needed.

Support Office Operations

Responsible for maintaining and updating a comprehensive database of key stakeholders, including government officials, community leaders, and institutional partners for use by GCR and university senior leaders.
Leads maintenance of office equipment, organization, and ordering of supplies on behalf of the Scottsdale Office.

Legislation Tracking

Monitor and track legislation during the legislative session.

Knowledge, Skills, and Abilities:

Knowledge and familiarity with University of Arizona's mission and strategic priorities.
Familiarity with government, business and education stakeholders in Arizona.
Excellent written and verbal communications skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

High school diploma or high school diploma equivalency is required.
Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications