Executive Associate (Athletics)

Phase2 Technology; Tucson (AZ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid vacation, sick leave, holidays

Tuition reduction

Job summary

University of Arizona Athletics invites applications for the Executive Associate (Administrative Support Manager I) to support the Vice President and Director of Athletics. The role oversees the central office, coordinates executive communications, and supports senior leadership.

This position requires flexible hours including nights and weekends, with travel as needed. Visa sponsorship is not available. Benefits include health, life, retirement, and tuition reduction programs.

Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of three (3) years of related work experience or equivalent combination of education and work experience required.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

Responsibilities

• Oversee a broad array of administrative and operational functions directly related to the office of the Vice President and Director of Athletics.
• Coordinate calendar, scheduling, meetings, appointments, and events; ensure logistical aspects are addressed.
• Provide essential support to the Athletics Director and senior leadership; facilitate communication with internal and external stakeholders.
• Draft, review, and distribute correspondence, reports, and presentations on behalf of the Director.
• Manage documentation systems, prepare reports, agendas, minutes, and conduct data analysis.

Job description

Executive Associate (Athletics)

Posting Number: req26646

Department: Administration and Athletics

Department Website Link: arizonawildcats.com

Location: Tucson Campus

Address: 1 National Championship Drive, Tucson, AZ 85721 USA

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering integrity, innovation, and student-athlete success.

The University of Arizona's Athletics Department invites you to apply for the role of Executive Associate (Administrative Support Manager I). This position performs a variety of complex and confidential administrative support functions for the Vice President and Director of Athletics and senior leadership. The Executive Associate will supervise and manage the central office, coordinate executive communications and scheduling, and support internal and external stakeholders.

This position requires the ability to work a flexible schedule, including nights, weekends, holidays, and travel as needed. Visa sponsorship is not available for this position.

Outstanding U of A benefits include

• health, dental, and vision insurance plans


• life insurance and disability programs


• paid vacation, sick leave, and holidays


• U of A/ASU/NAU tuition reduction for the employee and qualified family members


• retirement plans


• access to U of A recreation and cultural activities


• and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please.

Duties & Responsibilities

• Oversee a broad array of administrative and operational functions directly related to the office of the Vice President and Director of Athletics. This includes calendar oversight, scheduling and coordinating meetings, appointments, and events.


• Ensure all logistical aspects are addressed before all events.


• Provide essential support to the Intercollegiate Athletics Department, including direct support to the Athletics Director and senior leadership.


• Facilitate clear and efficient communication between the Director and internal and external stakeholders.


• Coordinate with donors, head coaches, assistant coaches, staff, the community, University leadership, the Big 12 Conference office, as well as athletics directors nationwide on a variety of topics and issues.


• Draft, review, and distribute correspondence, reports, and presentations on behalf of the Director.


• Manage documentation systems, including preparing reports, agendas, and minutes and conducting data analysis.


• Serve as a liaison and oversee communications that affect the department, including, but not limited to, preparing necessary files and agendas, taking minutes, following up on action items, and handling routine correspondence.


• Evaluate, analyze, and recommend operational and process improvements and solutions.


• Utilize mature judgment and appropriate discretion to make informed decisions when dealing with complex, private, and sensitive issues, with a high concern for detail, confidentiality, and timeliness. Ensure communications and documentation are managed in accordance with University policies and regulations.


• Receive and screen communications (emails and phone calls) not requiring the immediate personal attention of the Vice President and Director of Athletics, using independent judgment to determine the order of priority.


• Adhere to professionalism and confidentiality in all communications with internal and external stakeholders.


• Investigate and respond to management and public requests concerning problematic situations and discrepancies, including those forwarded for a response.


• Manage office functions to ensure smooth office operations, oversee staff, manage performance evaluations, hire staff, make necessary recommendations for termination, and recommend salary changes, including merit recommendations and promotions.


• Manage travel arrangements and process accounts payable and receivable items before and after travel.


• Budget accountability.


• Additional duties as assigned.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.


• Ability to multitask with frequent interruptions.


• Ability to maintain confidentiality and work effectively under time constraints.


• Ability to initiate, lead, and support value-added projects.


• Meticulous attention to detail.


• Self-motivated and results-oriented with a positive demeanor.


• Strong organizational skills, including the ability to plan, prioritize, and successfully manage multiple concurrent projects.


• Ability to develop and maintain positive interpersonal relations.


• Ability to communicate effectively with individuals at all organizational levels and project a positive and professional attitude.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.


• Minimum of three (3) years of related work experience or equivalent combination of education and work experience required.


• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40 + nights and weekends

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 9

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: M1

Job Family: Administrative Support

Job Function: Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Target Hire Date:

Expected End Date:

Contact Information for Candidates: Morgan Domenick

Associate AD, Administration

[e-mail]

Open Date: 7/28/2026

Open Until Filled: Yes

Number of Vacancies: 1

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].