State Prog Admin

North Hennepin Community College; City of Rochester (NY); On-site; USD 34,000 - 49,000; Full time

Job summary

Rochester Community and Technical College is seeking an Event Coordinator to organize and execute all logistical planning for campus events across facilities, serving as the main point of contact from inquiry through event delivery.

The role oversees processing of facility use agreements and invoicing, maintains records of usage and revenues, and coordinates reservations in the EMS system, including on-site coordination for evening and weekend events.

Qualifications

• 3 years’ experience in event management or related field.
• Working knowledge of facility management procedures including planning, preparation, implementation, and evaluation of a wide variety of events.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing sufficient to maintain event compliance.
• Excellent organizational and time management skills.
• Experience and knowledge with EMS reservations software including configuration and reporting.
• Proven proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
• Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.
• Experience in working with a diverse group of students, staff, and community members.

Responsibilities

• Plan and execute event logistics for campus facilities.
• Process facility use agreements and invoicing accurately.
• Maintain records of usage and rental revenues.
• Coordinate reservations using EMS software and act as on-site event coordinator for evenings and weekends.

Skills

Communication

Customer service

Time management

Contract knowledge

Education

Bachelor’s degree

Tools

EMS reservations software

Microsoft Office

Adobe Suite

Event scheduling software

Job description

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

State Prog Admin

Institution:

Rochester Community and Technical College

Classification Title:

State Prog Admin

Bargaining Unit / Union:

214: Minnesota Association of Professional Employees

City:

Rochester

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$24.40 - $35.30

Job Description

The Event Coordinator organizes and pulls together all logistical planning for special events occurring at the Regional Sports facilities, the Regional Stadium, and other locations throughout campus serving as a point of contact for internal and external customers from initial inquiry through event execution. This position oversees the accurate processing of facility use agreements and account invoicing and maintains accurate records of usage and rental revenues. This position also facilitates reservations using the event management system (EMS) software and is the designated, on-site coordinator of evening and weekend events.

Salary Range:

24.40 - 35.30 USD Hourly

Minimum Qualifications

• 3 years’ experience in event management or related field.
• Working knowledge of facility management procedures including planning, preparation, implementation, and evaluation of a wide variety of events.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing sufficient to maintain event compliance.
• Excellent organizational and time management skills
• Experience and knowledge with EMS reservations software including configuration and reporting.
• Proven proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
• Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.
• Experience in working with a diverse group of students, staff, and community members.

Preferred Qualification

• Bachelor’s degree
• Demonstrates negotiation and conflict resolution skills.
• Experience managing or coordinating events.
• Knowledge of public address systems and other sound reinforcement equipment including set-up and operation.
• 5+ years’ customer service experience

Work Shift (Hours / Days of work)

8:00am-4:30pm (Monday-Friday)

Telework (Yes/No)

No

About

RCTC is a member of Minnesota State- a higher education system that includes 24 two-year community and technical colleges and seven state universities serving more than 430,000 students. It is the fifth-largest higher education system of its kind in the United States.

Working together to improve the state we love.

What do Minnesota’s State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

Non-Discrimination/Equal Opportunity

Rochester Community and Technical College acts affirmatively in aggressively soliciting applications and hiring members of protected groups, including women, minorities, veterans, and disabled persons. We apply equal opportunity in our hiring process and provide reasonable accommodation upon request. Persons in protected classes are encouraged to apply. Please assist us in this affirmative action endeavor by encouraging all qualified candidates to apply for vacancies at our institution.

NOTICE: In accordance with the Minnesota State Colleges & Universities Vehicle Fleet Safety Program, employees driving on college/university business, whether using a personal, rental or state vehicle, shall be required to conform to Minnesota State’s vehicle use criteria and consent to a Motor Vehicle Records check.

The safety of all members of the Rochester Community and Technical College campus community is of vital concern. Resources including the current Annual Security Report are available at ourCampus Safety webpage.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

Desired Start Date:

09-11-2026

Position End Date:

Open Date:

08-27-2026

Close Date:

09-11-2026

Posting Contact Name:

Haley Marie Lenway

Posting Contact Email: