State Prog Admin

Rochester Community and Technical College; Rochester, Northern (MN, KY); Hybrid; USD 33,118,000 - 48,629,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays each year

Low-cost medical plans

Tuition reimbursement

Job summary

Rochester Community and Technical College seeks an experienced Event Coordinator to organize and execute campus events, manage facility use agreements, and handle invoicing. You will coordinate reservations using EMS and act as the on-site lead for evening and weekend events, liaising with internal staff and external clients.

The role requires strong communication, organizational skills, and experience with EMS and event software.

Qualifications

• 3 years’ experience in event management or related field.
• Knowledge of facility management procedures for events.
• Excellent written and verbal communication and customer service.
• Familiarity with laws, rules, contracts in event planning and marketing.
• Strong organizational and time management skills.
• Experience with EMS reservations software including configuration and reporting.
• Proficiency in Microsoft Suite and Adobe Suite; able to set up event equipment.

Responsibilities

• Coordinate logistical planning for events at campus facilities and venues.
• Manage facility use agreements and invoicing; maintain usage and revenue records.
• Operate EMS and reserve events; coordinate on-site during evenings and weekends.
• Serve as point of contact for internal and external customers from inquiry to execution.

Skills

Event management

EMS reservations software

Microsoft Suite

Adobe Suite

Facilities management

Customer service

Time management

Communication skills

Event setup/takedown

Education

Bachelor’s degree

Tools

EMS reservations software

Event scheduling software

Microsoft Office

Adobe Suite

Job description

Job Title

State Prog Admin

Institution

Rochester Community and Technical College

Classification & Union

State Prog Admin; Bargaining Unit / Union: 214: Minnesota Association of Professional Employees

Location

City: Rochester

FLSA

Non Job Exempt

Employment Condition

Full time; Classified - Unlimited

Salary

$24.40 - $35.30

Work Shift

8:00am-4:30pm (Monday-Friday); Telework: No

Preferred Start Date

09-11-2026

Position End Date

Open

Close Date

09-11-2026

Job Description

The Event Coordinator organizes and pulls together all logistical planning for special events occurring at the Regional Sports facilities, the Regional Stadium, and other locations throughout campus serving as a point of contact for internal and external customers from initial inquiry through event execution. This position oversees the accurate processing of facility use agreements and account invoicing and maintains accurate records of usage and rental revenues. This position also facilitates reservations using the event management system (EMS) software and is the designated, on-site coordinator of evening and weekend events.

Minimum Qualifications

• 3 years’ experience in event management or related field.
• Working knowledge of facility management procedures including planning, preparation, implementation, and evaluation of a wide variety of events.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing sufficient to maintain event compliance.
• Excellent organizational and time management skills
• Experience and knowledge with EMS reservations software including configuration and reporting.
• Proven proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
• Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.
• Experience in working with a diverse group of students, staff, and community members.

Preferred Qualifications

• Bachelor’s degree Demonstrates negotiation and conflict resolution skills.
• Experience managing or coordinating events.
• Knowledge of public address systems and other sound reinforcement equipment including set-up and operation.
• 5+ years’ customer service experience

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
• Support to help you reach your career goals: Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
• Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
• Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
• At Minnesota State, we take your well-being and work-life balance seriously.
• We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option.
• To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling.
• Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.
• To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave.
• We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options.
• Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents.
• Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/

Non-Discrimination / Equal Opportunity

Rochester Community and Technical College acts affirmatively in aggressively soliciting applications and hiring members of protected groups, including women, minorities, veterans, and disabled persons. We apply equal opportunity in our hiring process and provide reasonable accommodation upon request. Persons in protected classes are encouraged to apply. Please assist us in this affirmative action endeavor by encouraging all qualified candidates to apply for vacancies at our institution.

Equal Opportunity Employer

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Veterans' Preference

Connect 700 and Veteran's Preference Minnesota State Colleges and Universities are military friendly campuses and recognized Beyond the Yellow Ribbon organizations. Beyond the Yellow Ribbon is a comprehensive community and corporate support network that connects and coordinates agencies, organizations, and resources to meet the needs of Veterans, Service Members, and families in all military branches